Trauma Registrar Coordinator- Full Time

New Pay Grade for 2025!  

Hourly Range: $26.15 USD to $37.95 USD

*** This is an on-site position ***

Summary of Position: 

The Trauma Registrar (TR) prioritizes and coordinates the activities for the trauma registry in order to meet schedules and deadlines, maintain current, accurate procedures and practices regarding the trauma registry.  The trauma registrar works directly with the trauma team and reports to the trauma program manager and provides support to the trauma program manager and the trauma medical director by performing a variety of data collection activities including but not limited to: direct data abstraction from EPIC and entry into trauma one database, verifying data for accuracy, providing reports on a scheduled and ad hoc basis,  coordinating workflow to meet scheduled deadlines to meet trauma national deadlines set in place by the ACS.  Assures accuracy and confidentiality handling of all trauma registry information related to all matters of the trauma program. 

Qualifications

Education:

● High school diploma or equivalent education/experience.

● Completion of a medical assistant program, Emergency Medical Technician (EMT), medical coding or equivalent training/experience required

● ICD- 10 Coding course

Experience:

● Two years trauma center, trauma registrar, emergency department or emergency medical services experience required.

● EPIC for use of EMR.

● Sufficient computer skills as are required to complete an online application and pre-employment screening. 

● In compliance with patient safety standards, must be able to effectively communicate in English; Bilingual abilities preferred

Knowledge/Skills/Abilities:

● Knowledge of ICD-10 coding

● Medical terminology and basic anatomy

● Intermediate skills with Google, Microsoft Office, Word, Excel, PowerPoint and Trauma One Registrar software preferred.

● Excellent organizational, communication, interpersonal and critical thinking skills

● Must have the ability to work with minimal supervision; ability to reprioritize workload as needed.

Certifications/Licensure:

● Current Basic Life Support (BLS) for the Healthcare Provider certification or ability to obtain prior to start date

● Abbreviated Injury Scale (AIS) course certification as offered by the Advancement of Automotive Medicine (AAAM) 

● Certified Abbreviated Injury Scale Specialist (CAISS) certification offered by the AAAM

● Certificate from Trauma Registry Course through American Trauma Society (ATS)

● Certificate of ICD-10 Trauma Injury Coding Course through ATS or an ICD-10 refresher course every five years 

● Certified Specialist in Trauma Registries (CSTR) through ATS

● Requires 8 hours of CE annually per ACS requirements

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

● While performing the duties of this job, the employee is frequently required to walk, stand, sit, and talk or hear.

● The employee is occasionally required to use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl.

● Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, the ability to adjust focus and color vision.

● The employee must frequently lift and/or move up to 50 pounds and occasionally lift and/or move more than 100 pounds.

● The employee may be occasionally required to exercise sudden physical exertion, such as running, restraining, or pushing heavy objects.

Working Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

● Routine Hospital/Healthcare & Office/Administrative conditions.

● Contact with patients and guests under a wide variety of circumstances.

● Regularly exposed to the risk of bloodborne diseases.

● Exposure to infections and contagious disease.

● Exposed to hazardous anesthetic agents, body fluids and waste.

● Subject to hazards of flammable and explosive gases.

● Subject to varying and unpredictable situations, including the handling of emergency or crisis situations.

● Subject to pressure due to irregular hours, frequent interruptions and stressful situations due to multiple demands.

● Occasional travel to various health system locations.

● While performing the duties of this job, the employee will be occasionally exposed to inclement weather condition.

Essential Functions:

1. Provides consistently exceptional care at all times.

2. Complete trauma patient’s data in Trauma One within 60 day window of discharge date.

3. Code all trauma charts correctly using ICD-10 coding.

4. Generate reports using reports tool in Trauma One for any data inputted in the trauma system.

5. Create slides and charts using data from Trauma One for meeting. Trauma Meetings: Trauma operational committee, CQI, & Trauma Peer.  Other Meetings: Code Blue Committee.

6. Coordinate meetings (Booking the rooms and sending out email invites via google, Keep track of attendance.) 

7. Take notes at all meetings listed above and update meeting minutes, send out minutes to appropriate people. This includes: Making packets (about 20 each) for each meeting. 

8. Pull data from ED transfer log to validate and input consult times and response times for Ortho, Spine and Trauma on trauma one. 

9. Validate the data using Vendor Aggregator and Submit in TQIP quarterly to meet national standards for ACS. 

10. Responds to the needs of the department by performing other duties, as necessary.

Salary : $26