What are the responsibilities and job description for the Purchasing Assistant position at Basden Steel?
Basden Steel Corporation is an AISC certified Steel company based in Burleson, TX. Utilizing our Texas and Oklahoma based plants and coupled with some of the industries most advanced equipment we provide structural steel services for Texas, Oklahoma and surrounding. Our business model, since the company was formed, has always been to deliver a turn-key steel package to our clients. "Seamless Service" has been our consistent motto. Our list of successfully completed projects ranges from Schools, Data Centers, Office, Industrial and Truss Heavy projects. We pride ourselves on our attention to the clients needs and fostering a cooperative effort to successfully complete project after project. When you look at the number of repeat clients we have our success speaks for itself.
Position Overview:
The Purchasing Assistant position focuses on supporting the Purchasing Team for all fabrication locations. This role will involve data entry, excel proficiency, cost management and strong remote communication skills. It is essential to help maintain a smooth operation and enabling the team to stay organized and on top of daily tasks.
Required Skills / Qualifications:
- Organizational, Communication and Planning Skills will be essential to managing task effectively.
- Time Management and the ability to meet deadlines efficiently.
- Data Management, accuracy, and attention to detail.
- Multi-Tasking in a fast-paced environment.
- Basic accounting knowledge / experience.
Responsibilities and Duties: All to be viewed as global / corporate wide.
- Entering purchase orders into Tekla EPM. Must confirm the accuracy of orders by checking the sales order acknowledgment against the PO.
- Coordinate with suppliers as needed, to confirm, make changes or inquire on late or missing material, request MTRs and copies of PODs. In the event of a mis-ship, coordinate with sister shops and supplier to correct.
- Confirm material received correctly into Tekla EPM Inventory. Using P-Vault to code and Approve Invoices. Purchase orders and Inventory in Tekla EPM must be balanced against invoices. Confirm heat numbers are entered accurately by receiving team and adjust as needed.
- Job cost/code Invoices in P-Vault. Purchase orders not entered into Tekla, will be job costed and coded in P-Vault.
- Link material test reports (MTRs) in Tekla EPM to inventory.
- Scanning Documents. Scan, organize and maintain documents on the server, including but not limited to, purchase orders, bill of ladings and material test reports. Adhering to the company's document procedures, in accordance with the records retention schedule.
- Maintaining filing systems. Organize and maintain Purchase orders and other documents, adhering to the company's document procedures, in accordance with the records retention schedule.
- Work with Machine operators to ensure computer generated cut lists are completed. Follow up with the fabrication shop on missing or overdue cut list. Maintain a filing system for completed cut list, in reference to the Basden JOB LIST.
- Monthly Job billing for material cost/usage. Reports are due on or before the 15th of the billing month. Using Tekla EPM’s inventory history report and P-Vault, compile backup documents for our Contract Administrators. Documentation may include, invoices, material test reports, bill of ladings or pictures of staged material.
- Compile Job LEED documentation, MTRs, Product data, as required at the Contract Administrators request.
