Event Set Up

Summary:

The Event Set Up team prepares and breaks down all group meetings, weddings, luncheons, and banquets, including outdoor dining. This position is very physically demanding and requires a lot of strength and stamina. Perfect for someone looking to start in the events industry or learn more about how large events happen from start to finish! You will receive all the training necessary to perform at the highest standard and learn to read and carry out BEOs (Banquet Event Orders).  You will be part of an amiable and hardworking team. The ideal candidate loves to work with others, is a great communicator, and always tries to be helpful and friendly.  Event Setup Lead promotion is possible for the right candidate after the season starts.  Diversity helps us build a team that represents a variety of backgrounds, skills, and perspectives. We are an Equal Opportunity Employer

Responsibilities and Duties:

• Set up meeting rooms, private function areas, and wedding spaces with appropriate equipment and materials, including tables, chairs, pads & pens, flip charts, and other items outlined on BEOs.
• Do final checks for meeting and event spaces, including spot vacuuming, window checks, room temperature checks, and general tidying to ensure room presentation is at the highest standard. [HR1]
• Pick up and safely deliver linen orders, distributing them appropriately to the designated spaces based on Linen Requisition orders.
• Refresh and change linen in event spaces when needed, promptly returning extra and dirty linen to Housekeeping.
• Maintain clean and organized storage areas, take monthly inventories and quality checks of equipment.
• Safely and efficiently break down tables, chairs, and equipment after the event ends, and ensure all equipment and furniture is stored correctly. Broken-down rooms should always be left in “walk through” quality.
• Monitors the grass and plantings in high-traffic event areas, promptly alerts grounds staff of potential issues, and supervises outside vendors to protect grass health and resort aesthetics.
• Occasionally performs as a parking attendant for large in-house events on the property.
• Perform all setups, breakdowns, room refreshes, and tasks as listed on the Event Setup Daily checklist. Communicate with Setups Leads and Setups Manager when changes or issues arise regarding event needs.
• Position requires heavy lifting up to 50 pounds on a regular basis

Essential Qualifications and Competencies:

• Able to take directions and work with others to solve problems.
• Able to work AM or PM shifts depending on event needs, often starting between 7 am-9 am and ending at 10 pm-12 am. Stamina to work long days in all kinds of weather conditions.
• Dedication to upholding the highest safety standards and serving as an exemplary example for other resort employees and guests.
• Tactful, approachable, perceptive, and customer service-oriented
• Able to communicate effectively with guests, staff, and supervisors. Communicates issues promptly to management with solutions-oriented feedback.
• Clean, well-kept, professional appearance comes to work daily in designated uniform.
• Self-motivated, adaptable, responsible and reliable
• Able to perform multiple tasks systematically in a fast-paced environment
• Positive attitude, able to co-operate with co-workers and staff to promote and maintain team spirit
• The ability to safely and responsibly drive an automatic transmission company vehicle
• Extremely detail-oriented and able to read BEOs and Event Setup Daily Checklist