Temp: Facilities Coordinator

Description

Bastyr University believes that inclusive diversity is essential for achieving academic excellence and creating a profoundly enriching university experience. Our faculty and staff are committed to achieving our mission by educating students to be future leaders that bring the natural health arts and sciences to people from all backgrounds. Promoting an educational environment that allows students, faculty and staff to develop their talents while experiencing a sense of community, we expect campus members to engage in respectful communication, behaviors and thoughtful self-reflection, increase their understanding of cultures and empower people who are disenfranchised, marginalized or oppressed. In so doing, the University pledges to prepare our students (and support faculty and staff) to recognize and appropriately respond to health inequities that affect multiple communities. This involves infusing DEI knowledge, skills, and practices in all academic programs, clinical training and patient services. In all, Bastyr University is dedicated to the welfare of our students and patients as well as to promoting equal opportunity and access in education and health care. 

Position Summary 

We are seeking a dynamic and organized Facilities Department Coordinator to support the Director of Facilities in managing day-to-day operations on our scenic Kenmore campus. This role requires a detail-oriented professional who can expertly handle multiple projects while maintaining strong relationships across departments. 

SECTION II 

Essential Responsibilities 

• Provide comprehensive administrative support to the Director of Facilities, including calendar management, meeting coordination, and document preparation 

• Serve as the primary point of contact for facilities-related inquiries from faculty, staff, and external vendors 

• Coordinate and track multiple facilities projects simultaneously, ensuring deadlines and deliverables are met 

• Prepare and maintain facilities documentation, reports, and presentations using Microsoft Office Suite 

• Facilitate cross-departmental communication and collaboration for facilities-related initiatives 

• Assist in budget tracking and basic financial documentation 

• Schedule and coordinate maintenance activities with various campus stakeholders 

• Support the development and implementation of facilities policies and procedures 

• Maintain organized digital and physical filing systems for facilities documentation 

Other Responsibilities 

• Performs other duties as assigned. 

Qualifications

Required Qualifications 

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) 

• Excellent organizational and time management skills 

• Strong written and verbal communication abilities 

• Demonstrated experience in project coordination or administrative support 

• Ability to prioritize and manage multiple tasks effectively 

• Professional demeanor and strong interpersonal skills 

Preferred Qualifications 

• Experience in facilities management or higher education setting 

• Knowledge of facilities management software systems 

• Background in project management 

• Experience with budget tracking and financial documentation 

Knowledge, Skills, and Abilities 

• Problem-solving and critical thinking skills 

• Ability to work independently and as part of a team 

• Strong attention to detail and accuracy 

• Adaptability and flexibility in a dynamic environment 

• Commitment to fostering inclusive and collaborative relationships 

• Service-oriented mindset with focus on win-win solutions 

Education & Experience 

• Bachelor's degree or equivalent combination of education and experience 

Salary : $22 - $25