Account Clerk I - Middle School Bookkeeper (2025-26)

220 Day

CLASS TITLE: ACCOUNT CLERK I ELEMENTARY/MIDDLE SCHOOL BOOKKEEPER

CLASS CODE: 7165

REPORT TO/EVALUATED BY: Principal or Designee

BASIC FUNCTION:

Perform a wide variety of secretarial and clerical duties to assist the Principal with administrative tasks including collecting and managing school funds, coordinating school office activities, and performing public relations and communication services.

REPRESENTATIVE DUTIES:

Coordinate office activities and communications with school activities, events and time lines and assist the Principal with routine administrative matters.

Organize budget and financial material to maintain accurate fiscal records; record expenditures and transfer funds as appropriate, assist in the preparation of annual budgets and other annual reports.

Perform secretarial duties for the Principal, assisting with routine administrative matters as appropriate; independently compose letters, memoranda and bulletins as directed.

Coordinate the Principal’s office, acting as receptionist, and contact and reference source for staff, students, parents and the public; perform public relations and communications services for the Principal.

Provide information over the phone or in person contacts with parents, students or school personnel as appropriate; route calls to appropriate personnel as necessary; coordinate and maintain the school calendar of events.

Train and provide work direction to clerical personnel, students and others as assigned.

Type from rough drafts or verbal instructions a variety of materials such as master schedules, letters, memorandums, requisitions, lists, bulletins, reports and statistical data.

Collect and account for money collected in conjunction with student body funds, last lost or damaged books and other school activities; account for and maintain the cash fund as assigned; prepare student body financial reports.

Process completion and submission of time sheets to the supervisor and District Office; maintain accurate records with respect to personnel; assist substitute teachers and classified personnel by providing them with keys and materials; secure period substitutes and prepare substitute time sheets.

Initiate office and general school supply purchase orders; receive, store and distribute supplies and office materials; maintain materials and equipment inventory; maintain department purchase orders.

Perform a wide variety of problem-solving tasks in support of certificated, classified and management personnel.

Operate a variety of office machines such as typewriter, copiers, calculator and computer equipment.

Utilize a mimeograph machine for forms, certificates, passes, slips and a variety of other items.

Perform First Aid according to established guidelines and procedures.

Perform related duties as assigned.

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:

School office terminology, practices and procedures

Modern office practices, procedures and equipment

Financial and statistical record-keeping techniques

Receptionist and telephone techniques and etiquette

Letter and report writing skills

Health and safety regulations

Correct English usage, grammar, spelling, punctuation and vocabulary

Oral and written communication skills

Applicable sections of Kentucky Administrative Regulations and other applicable laws

Interpersonal skills using tact, patience and courtesy

District organization, operations, policies and objectives

First Aid practices

Redbook Policies and Procedures

ABILITY TO:

Perform office, secretarial and clerical work to assist the Principal with a variety of tasks.

Learn, interpret, apply and explain school and District policies, rules and objectives.

Understand and perform duties within scope of authority.

Establish and implement revised office procedures as needed and according to guidelines.

Understand and interpret rules and written direction and apply to specific situations.

Compose correspondence independently.

Perform duties effectively with many demands on time and constant interruptions.

Type at an acceptable rate of speed.

Establish and maintain effective working relationships with others.

Operate a variety of office machines including computer equipment.

Meet schedules and timelines.

Plan and organize work.

Train and provide work direction to others.

Maintain records and prepare reports.

Work confidentially with discretion.

Add, subtract, multiply and divide quickly and accurately.

Communicate effectively both orally and in writing.

Understand and follow oral and written directions.

Work independently with little direction.

EDUCATION AND EXPERIENCE: Any combination equivalent to: high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky

law and three years of varied and increasingly responsible clerical or secretarial experience.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit. Occasionally the employee will bend or twist at the neck more than the average person. While performing the duties of this job, the employee may occasionally push or lift up to 50 pounds. The employee is directly responsible for safety, well-being, or work output of other people.

Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus. The position requires the individual to meet multiple demands from several people and interact with the public and other staff.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is moderate to loud. Duties are performed indoors and occasionally outdoors.

The Danville Board of Education does not discriminate on the basis of age, sex, race, color, marital status, national origin, religion, veteran’s status or disability in hiring practices. Danville Schools are an Equal Opportunity School System.The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.