What are the responsibilities and job description for the Marketing and Operations Assistant position at Bateman Civil Survey Company?
About Us
Bateman Civil Survey is a leading land surveying and civil engineering firm headquartered in the heart of Apex, North Carolina. We have been providing premium services across this great state and throughout the East Coast for over twenty years. We have an unparalleled commitment to customer satisfaction and employee well-being.
Each engineer, technician, project manager, and administrator are part of a team that recognizes the inherent value of its every member. We take pride in our work and love what we do. We take full advantage of the advances in equipment and technology and are driven to learn and grow at the pace of the world around us. We are looking for team members and leaders that will help us continue to move from “the way we’ve always done it” to a greater level of efficiency and quality than we’ve ever known. That’s where you come in – won’t you join us?
About The Position
The Marketing and Operations Assistant will play a crucial role in supporting the efficiency and effectiveness of our Business Processes Department, particularly assisting with day-to-day administrative tasks, scheduling, communication, and documentation. Additionally, this role will provide key support to our Marketing Coordinator in preparing, assembling, and submitting Requests for Qualifications (RFQs) and other marketing-related tasks.
Key Responsibilities
Administrative Support:
Bateman Civil Survey Company (BCSC) is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), age (40 or older), disability or genetic information (including family medical history), national origin, disability status, protected veteran status, or any other characteristic protected by law.
Bateman Civil Survey is a leading land surveying and civil engineering firm headquartered in the heart of Apex, North Carolina. We have been providing premium services across this great state and throughout the East Coast for over twenty years. We have an unparalleled commitment to customer satisfaction and employee well-being.
Each engineer, technician, project manager, and administrator are part of a team that recognizes the inherent value of its every member. We take pride in our work and love what we do. We take full advantage of the advances in equipment and technology and are driven to learn and grow at the pace of the world around us. We are looking for team members and leaders that will help us continue to move from “the way we’ve always done it” to a greater level of efficiency and quality than we’ve ever known. That’s where you come in – won’t you join us?
About The Position
The Marketing and Operations Assistant will play a crucial role in supporting the efficiency and effectiveness of our Business Processes Department, particularly assisting with day-to-day administrative tasks, scheduling, communication, and documentation. Additionally, this role will provide key support to our Marketing Coordinator in preparing, assembling, and submitting Requests for Qualifications (RFQs) and other marketing-related tasks.
Key Responsibilities
Administrative Support:
- Assist the Business Processes team with scheduling and gathering materials for meetings i.e preparing meeting agendas, following up on action items, etc.
- Assist Director with documentation of company processes (i.e Standard Operating Procedures)
- Assist Business Processes team with implementation of new company platforms/software.
- Coordinate internal communication, ensuring messages and directives are clear and timely.
- Organize and maintain digital filing systems and company documentation.
- Assist in creating presentations, reports, and correspondence.
- Provide general administrative support as needed (e.g., ordering marketing materials, updating internal platforms, compiling/researching requested information).
- Assist with social media, online presence and brand management by creating and scheduling content, monitoring engagement, and ensuring alignment with company messaging and visual identity across platforms.
- Assist Marketing Coordinator with preparation, coordination, and submission of RFQ packages.
- Gather, format, and maintain up-to-date resumes, project sheets, and company qualifications.
- Proofread, edit, and ensure accuracy and completeness of RFQ documents.
- Coordinate with internal teams to gather information needed for marketing efforts.
- Maintain marketing and business process documentation and databases.
- 2 years of experience in an administrative or related support role preferred.
- Bachelor’s or Associate’s Degree required (marketing, communication, business or related field preferred)
- Experience with RFQ or proposal preparation preferred.
- Strong organizational skills and attention to detail.
- Excellent communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Experience with CRM and project management software (such as Zoho, Basecamp, Unanet-AE) a plus.
- Working knowledge of Adobe Create Suite preferred.
- Ability to manage multiple tasks and deadlines effectively.
- Professional demeanor and ability to handle confidential information responsibly.
- Health Insurance
- Health Savings Account
- Company-Paid Dental Insurance
- Company-Paid Life Insurance
- Company-Paid Long Term Disability Insurance
- Company-Paid Short Term Disability Insurance
- 401(k) & Roth Plans with Matching
- Tuition Assistance
- Personal Time Off (PTO)
- Paid Bereavement Leave
- Paid Holidays
- Career development opportunities
- A commitment to utilizing the latest state of the art technologies
- Laid-Back Family Culture
- Starting at $20 per hour depending upon experience
Bateman Civil Survey Company (BCSC) is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), age (40 or older), disability or genetic information (including family medical history), national origin, disability status, protected veteran status, or any other characteristic protected by law.
Salary : $20
