What are the responsibilities and job description for the Payroll Specialist position at Bates White Economic Consulting?
Firm Overview
Bates White is a boutique consulting firm based in Washington, DC. Recognized as a top workplace, the firm provides advanced economic, financial, and econometric analysis to law firms, companies, and government agencies.
Through our supportive, collaborative, and collegial culture, we invest in our talent and provide opportunities for career advancement. We are proud to have been consistently ranked among the top firms in the Vault Guide to the Top 50 Consulting Firms, named a Top Workplace by The Washington Post for the past nine years, listed as a top consulting firm by Management Consulted, and recently ranked #42 on Newsweek’s list of America’s Top 200 Most Loved Workplaces.
If you are looking for a place to do high-quality work and have fun along the way, read below to discover how you can be part of our team. Learn more about our firm at: www.bateswhite.com.
What You’ll Do
In this role, you will be responsible for the firm’s payroll process. You will work closely with the Controller and Human Resources to ensure that compensation and benefit data changes required for each bi-weekly payroll are entered promptly for the efficient and effective processing of payroll. You will:
We are committed to providing an exceptional employee experience. You can expect:
Bates White is an equal opportunity and affirmative action employer and does not discriminate based upon race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, protected veteran status, status as a qualified individual with a disability, or any other characteristic protected by law. If you are an individual with a disability and you need an accommodation or other assistance during the application process, please call our Human Resources department at (202) 408-6110 or email your request to careers@bateswhite.com. All qualified applicants are encouraged to apply. Download the Know your Rights Poster for more information.
Bates White is a boutique consulting firm based in Washington, DC. Recognized as a top workplace, the firm provides advanced economic, financial, and econometric analysis to law firms, companies, and government agencies.
Through our supportive, collaborative, and collegial culture, we invest in our talent and provide opportunities for career advancement. We are proud to have been consistently ranked among the top firms in the Vault Guide to the Top 50 Consulting Firms, named a Top Workplace by The Washington Post for the past nine years, listed as a top consulting firm by Management Consulted, and recently ranked #42 on Newsweek’s list of America’s Top 200 Most Loved Workplaces.
If you are looking for a place to do high-quality work and have fun along the way, read below to discover how you can be part of our team. Learn more about our firm at: www.bateswhite.com.
What You’ll Do
In this role, you will be responsible for the firm’s payroll process. You will work closely with the Controller and Human Resources to ensure that compensation and benefit data changes required for each bi-weekly payroll are entered promptly for the efficient and effective processing of payroll. You will:
- Prepare and verify bi-weekly and off-cycle payroll accuracy and completeness by the established processing deadline, including regular and overtime pay, bonus earnings, supplemental pay, etc.
- Calculate pay adjustments for new hires, status changes, terminations, overtime, retro adjustments, etc.
- Extract timesheet data from the accounting system and validate for upload to UKG, including reviewing hours worked and follow-up on missing time entry, if applicable.
- Maintain supporting files of payroll inputs by payroll, as well as post-payroll reports from UKG including tax liability reports and payroll checklists.
- Compile analytics for each bi-weekly payroll including comparison with the prior bi-weekly payroll and payroll audit report. Investigate differences, if applicable.
- Create and record payroll AJEs in the accounting system for each payroll period. Reconcile discrepancies.
- Maintain UKG payroll quarterly reports, review and reconcile to General Ledger.
- Maintain 401(k) contributions process.
- Assist with the set-up of 401(k) loan repayment withholdings in UKG for new loans in compliance with the 401(k) loan repayment schedule.
- Process employee changes related to direct deposit and tax withholdings and update employee record in UKG.
- Maintain earnings codes and set up state local tax codes in UKG.
- Assist with the year-end closing process including reconciliation of UKG summary totals to the accounting General Ledger.
- Review existing General Ledger codes in accounting system and map/create corresponding codes in UKG.
- Assist with the Workers’ Comp audit.
- Assist with tracking and processing various deduction types as needed.
- Assist with W-2 process by following the UKG W-2 procedures and timeline.
- Respond to employee payroll inquiries and resolve in a timely and professional manner.
- Provide payroll training to new employees.
- Adhere to firm compliance and internal deadlines.
- 5 years’ experience in payroll, accounting, or similar role.
- BS/BA in Business Administration, Accounting, Human Resources or related field.
- Certified Payroll Professional (CPP) preferred.
- Experience processing payroll in UKG (formerly known as UltiPro) required.
- Excellent communication skills.
- Precise attention to detail.
- Analytical mind with strong quantitative skills.
- Strong Excel skills.
- Must possess knowledge of and have experience with processing payroll, including compliance with federal and state legislation, wage, and hour laws, FLSA, fringe benefit issues and applicable labor laws.
- May require more than 40 hours per week to perform the essential duties of the position.
We are committed to providing an exceptional employee experience. You can expect:
- Competitive compensation—the salary range for this position is $90,000 to $110,000. This position is also eligible for bonus compensation on a discretionary basis. The actual salary offered for this position will be determined based on job-related, non-discriminatory factors including qualifications and experience, education, external market data, and internal equity.
- Comprehensive benefits package—includes tuition reimbursement up to $75K, low healthcare premiums, wellness benefits, and more! To learn more about our benefits offerings, click here.
- Hybrid work environment with three coordinated in-office days per week.
- Open culture where your voice is heard, your input is sought, and your contributions are rewarded.
- Fun and engaging culture including frequent social events.
- Amenities that include a fitness center, rooftop terrace, standing desks, espresso, fresh fruit, breakfast and afternoon snack, billiards, and ping pong.
- Employee-driven community outreach program featuring fundraising events (e.g., trivia, game shows, cooking competitions, etc.), volunteer opportunities, and matching funds along with our pro bono program.
- Investment in your career through training programs, an assigned mentor and peer coach, and frequent feedback.
- Networking opportunities through employee interest groups, Women’s Network, International Network, Diversity-Inclusion Council, and BWProud Network.
Bates White is an equal opportunity and affirmative action employer and does not discriminate based upon race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, protected veteran status, status as a qualified individual with a disability, or any other characteristic protected by law. If you are an individual with a disability and you need an accommodation or other assistance during the application process, please call our Human Resources department at (202) 408-6110 or email your request to careers@bateswhite.com. All qualified applicants are encouraged to apply. Download the Know your Rights Poster for more information.
Salary : $90,000 - $110,000
