What are the responsibilities and job description for the Inventory Control Specialist - Reconciliation position at Bath Saver, Inc. dba Bath Fitter?
POSITION SUMMARY:
Responsible for maintaining purchase order to invoice receipt to inventory receipt flow, researching and reconciling all discrepancies and maintaining ERP database for all price changes and item updates, in support of the Purchasing, Inventory Control, and Production departments.
ESSENTIAL FUNCTIONS:
- Reviews all daily vendor order confirmations and updates purchase orders for pricing, lead times, and backorders.
- Reviews all daily custom item quotes and updates purchase order lines and item cards from estimated pricing and lead times to confirmed pricing and lead times.
- Reviews, researches, and reconciles all daily invoice receipt, goods receipt posting, and purchase order discrepancies against original PO, vendor quote, price lists, item cards, and order confirmations, communicating with suppliers and approving or disputing invoice payments accordingly.
- Monitors Purchase Order Response (POR) and Avanto Square9 work queues daily for all invoice receipts flagged for Purchasing review, prioritizing by vendor discount early pay opportunities and purchase order aging.
- Reviews, researches, and reconciles daily purchase order / purchase posting discrepancy report.
- Monitors open purchase orders with vendors, prioritizing by product demand, inventory turns, and purchase order aging, and works with suppliers, warehouse personnel, installation managers, and accounts payable staff to ensure all orders are shipped, received, and posted to inventory within 30 days from order release date.
- Reviews daily backorder reports, updates purchase order estimated delivery dates accordingly, and works with suppliers to prioritize backorder fulfillment by product demand and Production Install By Dates.
- Traces overdue orders, communicates with suppliers and warehouse personnel, creates reorders, and revises expected delivery dates.
- Updates all item cards for all changes to pricing, estimated lead times, velocity codes, and obsolescence.
- Processes all return material authorization orders and creates all return order credits and purchase order credit memos.
SECONDARY FUNCTIONS:
- Complies with all safety policies and procedures.
- Works closely with Purchasing and Inventory Control personnel, assisting with purchase order data entry, stock order entries, and physical inventory batch entries.
- Performs other job-related duties as assigned to meet business needs.
EDUCATION AND OTHER REQUIREMENTS
High school diploma or GED and a minimum of 2 years’ experience in inventory control and/or purchasing. Must be at least 21 years of age.
REQUIRED KNOWLEDGE, SKILLS, ABILIITES AND PHYSICAL DEMANDS:
Must be proficient in reading and writing, using the English language and be able to both speak and write in a clear, informative, and professional manner.
Must have the ability to read, analyze and interpret work-related documents, written instructions, oral communication.
Must possess basic mathematical skills, be able to operate a calculator, and can add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Must have basic knowledge of computers and software applications, including but not limited to Microsoft Excel and Outlook email.
Must be able to demonstrate accuracy, thoroughness, and attention to detail.
Must meet and strive to increase productivity and quality standards, as set by department director.
Must be cost conscious, working to protect and conserve company resources.
Must be able to observe and adhere to safety and security procedures and use equipment and materials properly and effectively.
Must have the ability to sit for extended periods of time.
CERTIFICATES, LICENSES, AND REGISTRATIONS:
None required for this position.
WORK ENVIRONMENT:
For the most part, ambient room temperatures, lighting, and traditional office equipment as found in a typical office environment.
