Federal Grants Administrator

About the Baton Rouge Area Foundation 

Created in 1964, the Baton Rouge Area Foundation is among the largest community foundations in the country. We are working to build a thriving and resilient future for all in Baton Rouge and beyond. Our team delivers on this vision through the following key activities: 

Catalyzing change and positive opportunity in our community 

The Foundation leads civic projects with annual support from our members. This work seeks to address the most pressing barriers to opportunity and is guided by data and community need. 

Fostering a strong philanthropic environment 

We believe philanthropy is for everyone. The Foundation supports philanthropists at every stage of their journey of giving - providing education, counsel, and tools to help them support nonprofits and the community at large with their time, knowledge, and resources. 

Empowering changemakers and nonprofits 

The Center for Nonprofit Excellence provides strategic and technical support to nonprofit organizations. We build relationships with and between nonprofits in our area, connect organizations to funding opportunities, offer consulting services for fundraising and planning, and lead educational fellowships. 

Job Description   

The Federal Grants Administrator will play a key role in supporting the financial management of the Baton Rouge Area Foundation’s grant-funded initiatives, with a primary focus on the Solar For All program—a federal grant funded by the U.S. Environmental Protection Agency (EPA) and administered by the Louisiana Department of Energy and Natural Resources. 

This position is responsible for managing the preparation of financial reimbursement packages, reviewing and coding timesheets, verifying vendor invoices, and submitting requests for advances or reimbursements in compliance with federal and state grant regulations. The analyst will also support other federally funded initiatives, as assigned. This role reports to the Comptroller and works in close collaboration with the Louisiana Clean Energy Fund (LCEF) team and external partners. 

Core job responsibilities: 

• Prepare and submit financial reimbursement requests and advance payment requests under the Solar For All program. 
• Maintain accurate, organized documentation in alignment with federal grant reporting standards. 
• Work closely with program managers to track expenditures and ensure alignment with approved budgets. 
• Ensure timesheets are accurately coded for reimbursement purposes. 
• Review and organize vendor invoices to ensure they are compliant with grant reimbursement requirements. 
• Assist with financial reporting, audits, and grant compliance documentation. 
• Coordinate with state agencies and program partners to ensure timely and accurate submissions. 
• Support Finance and LCEF team in special projects and cross-departmental initiatives as needed. 

Required Competencies and Characteristics: 

• Strong knowledge of financial systems and grant compliance. 
• Experience with federal grant reimbursement processes preferred. 
• Experience working with government grants preferred. 
• Detail-oriented with excellent organizational and documentation skills. 
• Demonstrated ability to multi-task and meet tight deadlines in a fast-paced, collaborative environment. 
• Technologically savvy: Proficient in Microsoft Office (especially Excel), with experience in financial software or grants management systems. 
• Strong communication and interpersonal skills. 
• High degree of integrity and professionalism. 
• Proactive, solutions-oriented approach with critical thinking skills.