Description
JOB PURPOSE OR MISSION : Responsible for the day-to-day management, operation and accountability for a functional area. Makes decisions, within guidelines, that could seriously affect the division, department and / or GHS System's financial and performance objectives and strategic results. Develops and monitors the budget for area. Direct reports may include supervisors, and / or staff employees including responsibility for performance reviews, hiring, disciplinary actions and terminations. Performs duties for the age population served, as defined in the department's scope of service.
PERFORMANCE CRITERIA
CRITERIA A : Everyday Excellence Values - Employee demonstrates Everyday Excellence values in the day-to-day performance of their job.
PERFORMANCE STANDARDS :
- Demonstrates courtesy and caring to each other, patients and their families, physicians, and the community.
- Takes initiative in living our Everyday Excellence values and vital signs.
- Takes initiative in identifying customer needs before the customer asks.
- Participates in teamwork willingly and with enthusiasm.
- Demonstrates respect for the dignity and privacy needs of customers through personal action and attention to the environment of care.
- Keeps customers informed, answers customer questions and anticipates information needs of customers.
CRITERIA B : Corporate Compliance - Employee demonstrates commitment to the Code of Conduct, Conflict of Interest Guidelines and the GHS Corporate Compliance Guidelines.
PERFORMANCE STANDARDS
Practices diligence in fulfilling the regulatory and legal requirements of the position and department.Maintains accurate and reliable patient / organizational records.Maintains professional relationships with appropriate officials; communicates honesty and completely; behaves in a fair and nondiscriminatory manner in all professional contacts.CRITERIA C : Personal Achievement - Employee demonstrates initiative in achieving work goals and meeting personal objectives.
PERFORMANCE STANDARDS
Uses accepted procedures and practices to complete assignments. Uses creative and proactive solutions to achieve objectives even when workload and demands are high.Adheres to high moral principles of honesty, loyalty, sincerity, and fairness.Upholds the ethical standards of the organization.CRITERIA D : Performance Improvement - Employee actively participates in Performance Improvement activities and incorporates quality improvement standards in his / her job performance.
PERFORMANCE STANDARDS
Optimizes talents, skills, and abilities in achieving excellence in meeting and exceeding customer expectations.Initiates or redesigns to continuously improve work processes.Contributes ideas and suggestions to improve approaches to work processes.Willingly participates in organization and / or department quality initiatives.CRITERIA E : Cost Management - Employee demonstrates effective cost management practices.
PERFORMANCE STANDARDS
Effectively manages time and resourcesMakes conscious effort to effectively utilize the resources of the organization - material, human, and financial.Consistently looks for and uses resource saving processesCRITERIA F : Patient & Employee Safety - Employee actively participates in and demonstrates effective patient and employee safety practices.
PERFORMANCE STANDARDS
Employee effectively communicates, demonstrates, coordinates and emphasizes patient and employee safety.Employee proactively reports errors, potential errors, injuries or potential injuries.Employee demonstrates departmental specific patient and employee safety standards at all times.Employee demonstrates the use of proper safety techniques, equipment and devices and follows safety policies, procedures and plans.JOB FUNCTIONS
ESSENTIAL JOB FUNCTIONS include, but are not limited to :
1. Ensures that objectives of the department or area of responsibility are administered.
PERFORMANCE STANDARDS :
Ensures that established priorities for department are carried out on a daily basis.Ensures that goals and objectives of the department are consistent with GHS's philosophy.Ensures that departmental measures for processes and expectations are carried out on a daily basis.Uses alternative methods of providing services to reduce department-operating costs.Coordinates staffing needs of the department with regards to market / seasonal changes.2. Demonstrates effectiveness in maintaining an organized department to ensure efficiency, accuracy of work, and information flow.
PERFORMANCE STANDARDS :
Monitors department operations and recommends changes as needed.Ensures the efficient operation of the department.Utilizes available staff to maximize the effectiveness of the work performed.Reviews the compilation and analysis of department data as necessary.3. Continually demonstrates effectiveness in directing the activities of the department.
PERFORMANCE STANDARDS :
Ensures staff members adhere to policies and procedures necessary to achieve department objectives.Establishes and maintains an effective working relationship with management and other departments.Maintains an effective performance improvement program.Manages supervisory and department staff members.4. Demonstrates effectiveness in controlling the daily operations and activities of the department.
PERFORMANCE STANDARDS :
Reviews the daily productivity of the department.Provides management and policy interpretation to supervisors.Communicates effectively and expresses information clearly.Encourages staff participation and communication in decision-making.Exhibits responsiveness to others in the organization at all levels.5. Plans, directs and coordinates the Accounting and Reimbursement departments functions and activities with the senior management team.
PERFORMANCE STANDARDS :
Responsible for managing all aspects of accounting and reimbursementEnsures accurate and timely preparation of financial reports for internal and external use.Support operational decision making concerning financial issues by providing data analysis and recommended courses of action.Support senior management by presenting financial statements and performance measures monthly to leadership.Act as liaison between operations and finance.Conduct monthly review meetings with department leaders for all hospital areas assuring adherence to budgeted expectations and assisting with corrective action as needed.Conduct monthly production meetings with all First Care physicians to review individual financial performance.Coordinate preparation of monthly labor productivity reports.Responsible for departmental benchmarking, operational analysis.6. Supervises and assists in preparation of financial statements, reconciling general ledger accounts and budget review.
PERFORMANCE STANDARDS :
Prepares and reviews financial statements data input according to established procedures and generally accepted accounting principles within deadlines designed by the working day timetable.Plans and coordinates the preparation of annual operating and capital budgetsAnalyzes budget variances based upon designed materiality levels prior to financial statement completion deadline established by working day timetable.Delivers financial statements to appropriate customer free of material misstatements as measured by the appropriate manager.Completes all assignments within the established time frame, including :o Year-end inventory observations as assigned by Director
o Assists operations in preparation of annual operating and capital budgets
o Delivers appropriate financial information to auditors in a timely manner established by either a client assistance package or an audit timetable.
o Completes special reports as assigned
o Maintains ledgers and additional internal and external reports for distribution
o Prepares Surveys as needed
7. Identifies ways to improve the accuracy of reports and the efficiency with which reports are created.
PERFORMANCE STANDARDS :
Communicates with operations personnel to understand their business and financial needs on an ongoing basis.Continually advances knowledge of software systems used directly or indirectly with the financial statement preparation process.Willingly shares professional expertise with others in the department when appropriate and necessary.Uses available technology and software systems efficiently in completing the assigned tasks.8. Performs other duties as assigned.
HIPAA REQUIREMENTS :
Maintains knowledge of and adherence to all applicable HIPAA regulations appropriate to Job Position including but not limited to : Patient demographic information, patient financial and / or 3rd party billing information.
SAFETY REQUIREMENTS :
Maintains knowledge of and adherence to all applicable safety practices appropriate to Job Position.
Requirements
EXPERIENCE REQUIREMENTS
5 years of accounting experience or other comparable financial work experience. Prior management experience in a healthcare or public accounting environment preferred.
Degree in Accounting or Finance required.
CPA preferred.
EDUCATIONAL REQUIREMENTS
College degree required, preferably in Accounting or Finance.
