What are the responsibilities and job description for the Procurement Coordinator position at Batory Foods?
At Batory Foods, we encourage our team to Bring YOU, Every Day because true success starts with the ability to be yourself and letting your unique talents shine. Since 1979, the heart of our success has been our people. The Friedman family established a legacy of generosity, warmth, and respect. And with core values like Invest in Relationships and Be Relentless About Improvement, each member of our team consistently strives for excellence to uphold that legacy-whether it's related to the employee experience, our processes, or the customer journey. Join our team today and help us build a better tomorrow, together.
Benefits :
14 paid holidays with a end of year holiday refresh break
Health, Vision and Dental Insurance
401K and Profit-Sharing program
Tuition reimbursement program
Be Positively Excellent well-being program
Term Life Insurance Plan
Standard Disability Plan
Procurement Coordinator
Job Description :
The Procurement Coordinator (PC) facilitates the ordering and movement of products per Batory Foods guidelines for delivery performance. The PC works closely and collaboratively with both internal customers (including but not limited to Customer Service, Product Management, Supply Chain Planning, Logistics, Inventory Control, Operations and Accounts Payable) and external customers (including but not limited to Vendors and 3PL warehouses) as a facilitator of order movement for their assigned categories. Position requires PC to invest in strong relationships with a diverse group of vendors and plays a key role in the day-to-day progression of meeting customer fulfillment. This position is based in the Rosemont, IL.
Key Responsibilities :
- Accurately inputs vendor orders, manages purchase confirmations, shipment documentation and delivery tracking on a timely basis. Including but not limited to confirming ordered Item(s), Ordered quantity, Shipping origin, delivery destination, expected dates and expected price Batory will be invoiced for item(s). Addressing discrepancies pro-actively (prior to inbound arrival and receipt) and enlisting support of Product Manager and / or Product Specialist, as necessary.
- Proactively monitors the status of inbound shipments and initiates or escalates resolution to solve for product availability gaps and communicates issues / changes / delays with the proper parties promptly.
- Responsible for updating purchase order pickup and delivery dates in the ERP system daily to ensure the dates are reflected accurately.
- Responsible for weekly direct billing for non-warehouse orders to ensure vendors are paid and customers are billed in a timely manner.
- Responsible for processing product returns with vendors, external and internal credits, and resolve discrepancies with appropriate cross functional teams and Accounts payable.
- Responsible for e-filing and maintaining accurate, complete, and organized electronic transaction records associated with all transactions and purchase order requests and electronically attaches files in a shared data environment to be used by other stakeholders.
- Review bi-weekly reports to identify purchase orders that have not been released into the Transportation Management System (TMS) and to ensure confirmed vendor orders are released into the TMS.
- Review bi-weekly reports to identify unconfirmed purchase orders to ensure order confirmations are received from
- Serve as back-up in the event of absence for PC team as required.
- Actively develops and cultivates supplier relationships to support optimum service for our customer
Personal Qualifications :
Education and Formal Training :
Batory Foods in an equal opportunity employer which considers all applicants for employment without regard to race, color, religion, sex, national origin, age, disability, marital status or any other characteristic protected by law. In addition, Batory Foods also provides "reasonable accommodations" to qualified individuals with disabilities, in accordance with the Americans with Disabilities Act and applicable state and local laws. If you need a reasonable accommodation for any part of the application or hiring process, please notify us immediately.
