Assistant to the President/CEO

Battelle delivers when others can’t. We conduct research and development, manage national laboratories, design and manufacture products and deliver critical services for our clients—whether they are a multi-national corporation, a small start-up or a government agency.

We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply.

Job Summary

Battelle is seeking an experienced Executive Assistant to serve as Assistant to the President/CEO. The Assistant provides a broad range of executive support to the President and CEO and functions as an extension of the President and CEO in a manner that ensures the most efficient use of their time and maintains effective working relationships across the organization. The role requires an extreme degree of confidentiality and judgment in administering information of a sensitive and critical nature to Battelle.

Responsibilities

• Acts as point person for both internal and external contacts; advises others regarding Battelle organization, policies, points of contact, etc.
• Assumes delegation of authority for the President and CEO for various items, such as: timecards, travel requests, expense reports, small purchase orders, etc.
• Composes, organizes, and prioritizes large volumes of highly confidential correspondences, memos, emails, phone calls, etc. to determine what information can be answered directly, requires the immediate attention of the President and CEO, or should be directed to another party within the organization.
• Appraises all incoming materials, deciding the priority of those requiring the President and CEO's attention and acting on all others as needed; includes preparing and composing written materials for signature and editing materials from other offices to prepare for the President and CEO's signature, including routing items to other staff as appropriate.
• Assumes responsibility to ensure the President and CEO meets commitments and deadlines; confirms that materials requested from others are received and requested actions are completed.
• Ensures that files necessary for the President and CEO's business activities are maintained and that materials are easily retrievable; as needed, prepares background material to assist in preparation for meetings.
• Advises staff of the President and CEO's activities as appropriate and organizes all meetings for the President and CEO’s team; managing the agenda and meeting notes.
• Coordinates and manages the President and CEO’s calendar; arranges all meetings, appointments, professional social events, and travel schedules, determining priorities, both internal and external.
• Manages preparation of the President and CEO's quarterly oral presentation to the Board by assisting in writing, editing, and coordinating deadlines; prepares other agendas and presentations as needed. Responsible for the final review of all Board and Committee materials and posting the Board materials to Diligent for access by the Board Directors. Provides executive support by attending the quarterly Board meetings.
• Attends Senior Leadership Team (SLT) meetings and Quarterly Business Reviews to provide administrative support and ensure materials are projected; documents action items and follows-up on actions as required.
• Works independently or in a team on special projects and assists with various community relations’ activities.
• Provides leadership and builds teamwork among the Senior Leadership Team Executive Assistants (SLT EA). Assumes responsibility for onboarding new members of the SLT EA team.
• Performs all other duties as assigned and required.
  
  

Key Qualifications

• Bachelor’s degree in related field; 10 years of applicable experience; or an equivalent combination of education and or experience.
• Must be proficient in a variety of computer software applications including Microsoft Word, Outlook, Excel, SharePoint, Teams and PowerPoint.
• Adept at social media tools, such as: LinkedIn, X (formerly known as Twitter), Facebook, YouTube, etc.
• Experience handling sensitive and confidential material and situations.
• Strong ability to prioritize and multi-task with familiarity handling multiple high importance projects at the same time.
• Attention to detail and pro-active with analytical and communication skills.
  
  

Preferred Qualifications

• Knowledge of Battelle policies and procedures.
• Prior experience as an Executive Assistant in the C-Suite of a large company.
  
  

Benefits: Live an Extraordinary Life

We care about your well-being, not just on the job. Battelle offers comprehensive and competitive benefits to help you live your best life.

• Balance life through a compressed work schedule: Most of our team follows a flexible, compressed work schedule that allows for every other Friday off—giving you a dedicated day to accomplish things in your personal life without using vacation time.
• Enjoy enhanced work flexibility, including a hybrid arrangement: You have options for where and when you work. Our Together with Flexibility model allows you to work 60% in-office and 40% remote, with Monday and Tuesday as common in-office days, dependent on team and position needs.
• Take time to recharge: You get paid time off to support work-life balance and keep motivated.
• Prioritize wellness: Stay healthy with medical, dental, and vision coverage with wellness incentives and benefits plus a variety of optional supplemental benefits.
• Better together: Coverage for partners, gender-affirming care and health support, and family formation support.
• Build your financial future: Build financial stability with an industry-leading 401(k) retirement savings plan. For most employees, we put in 5 percent whether you contribute or not, and match your contributions on top of that.
• Advance your education: Tuition assistance is available to pursue higher education.
  
  

A Work Environment Where You Succeed

For brilliant minds in science, technology, engineering and business operations, Battelle is the place to do the greatest good by solving humanity’s most pressing challenges and creating a safer, healthier and more secure world.

You will have the opportunity to thrive in a culture that inspires you to:

• Apply your talent to challenging and meaningful projects
• Receive select funding to pursue ideas in scientific and technological discovery
• Collaborate with world-class experts in an inclusive environment
• Nurture and develop the next generation of scientific leaders
• Give back to and improve our communities
  
  

Vaccinations & Safety Protocols

Battelle may require employees, based on job duties, work location, and/or its clients’ requirements to follow certain safety protocols and to be vaccinated against a variety of viruses, bacteria, and diseases as a condition of employment and continued employment and to provide documentation that they are fully vaccinated. If applicable, Battelle will provide reasonable accommodations based on a qualified disability or medical condition through the Americans with Disabilities Act or the Rehabilitation Act or for a sincerely held religious belief under Title VII of the Civil Rights Act of 1964 (and related state laws).

Battelle is an equal opportunity employer. We provide employment and opportunities for advancement, compensation, training, and growth according to individual merit, without regard to race, color, religion, sex (including pregnancy), national origin, sexual orientation, gender identity or expression, marital status, age, genetic information, disability, veteran-status veteran or military status, or any other characteristic protected under applicable Federal, state, or local law. Our goal is for each staff member to have the opportunity to grow to the limits of their abilities and to achieve personal and organizational objectives. We will support positive programs for equal treatment of all staff and full utilization of all qualified employees at all levels within Battelle.

The above statements are intended to describe the nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, activities and skills required of staff members. No statement herein is intended to imply any authorities to commit Battelle unless special written permission is granted by Battelle's Legal Department.

For more information about our other openings, please visit www.battelle.org/careers