What are the responsibilities and job description for the Subcontracts Representative position at Battelle?
Battelle delivers when others can’t. We conduct research and development, manage national laboratories, design and manufacture products and deliver critical services for our clients—whether they are a multi-national corporation, a small start-up or a government agency.
We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply.
Job Summary
We are currently seeking a Subcontracts Rep. This position is open to Remote.
Issues Subcontracts for services and materials of low to moderate agreement complexity and risk to the business unit. Handles standard subcontract agreements and related documentation in accordance with established procurement policies and procedures, and government laws and regulations. Is issued a procurement purchase card to place some orders. Ensures fair and reasonable prices and prompt deliveries from responsible suppliers in a competitive atmosphere. Requires independent judgment for business solutions.
Responsibilities
- Issues RFP/RFQ’s and obtains proposals/quotes for standard products and services in support of new business proposals and on-going projects. Seeks and promotes competition in the acquisition of goods and services.
- Reviews and evaluates vendor proposals/quotes to ensure fair and reasonable prices and compliance with the requirements of the procurement. Reviews complex solicitations and helps prepares routine responses for proposals, bids, and subcontract modifications.
- Supports negotiation of agreements of low to moderate complexity, as required to mitigate risks and optimize profitability. Proposes solutions to problems encountered in negotiations and assists in solving problems that may arise.
- Reviews requisitions for accuracy and completeness. Prepares, organizes and maintains procurement records and file documentation in an audit ready condition. Identifies compliance problems and provides solutions.
- Recommends sources of supply to users/technical staff utilizing market knowledge, experience, special purchasing resource files, etc. and makes recommendations for vendor/order selection and order placement.
- Analyzes procurement requirements, special provisions, terms and conditions, and contract flow downs to ensure compliance with appropriate laws, regulations and Battelle policies.
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Works with internal and/or external business teams on issues and developments relative to assigned procurements.
Key Qualifications
- Bachelor’s degree in business or related degree.
- Minimum 2 years of relevant experience; or an equivalent combination of education and or experience in a related field.
- Demonstrated knowledge of Federal Acquisition Regulation and UCC procedures/transactions.
- Demonstrated knowledge of contracting concepts, Uniform Commercial Code, applicable public contract acquisition law and regulations, and applicable international contract law.
- Adept at flowing down required FAR, DoD, and other federal agency clauses and provisions form prime contract to subcontract.
- Demonstrated knowledge of corporate policies and procedures, coupled with ability to identify required improvement to established policies and to communicate implementation procedures to others.
- Strong analytical and communication and presentation skills.
- Must be a US Citizen.
Benefits: Live an Extraordinary Life
We care about your well-being, not just on the job. Battelle offers comprehensive and competitive benefits to help you live your best life.
- Balance life through a compressed work schedule: Most of our team follows a flexible, compressed work schedule that allows for every other Friday off—giving you a dedicated day to accomplish things in your personal life without using vacation time.
- Enjoy enhanced work flexibility, including a hybrid arrangement: You have options for where and when you work. Our Together with Flexibility model allows you to work 60% in-office and 40% remote, with Monday and Tuesday as common in-office days, dependent on team and position needs.
- Take time to recharge: You get paid time off to support work-life balance and keep motivated.
- Prioritize wellness: Stay healthy with medical, dental, and vision coverage with wellness incentives and benefits plus a variety of optional supplemental benefits.
- Better together: Coverage for partners, gender-affirming care and health support, and family formation support.
- Build your financial future: Build financial stability with an industry-leading 401(k) retirement savings plan. For most employees, we put in 5 percent whether you contribute or not, and match your contributions on top of that.
- Advance your education: Tuition assistance is available to pursue higher education.
A Work Environment Where You Succeed
For brilliant minds in science, technology, engineering and business operations, Battelle is the place to do the greatest good by solving humanity’s most pressing challenges and creating a safer, healthier and more secure world.
You will have the opportunity to thrive in a culture that inspires you to:
- Apply your talent to challenging and meaningful projects
- Receive select funding to pursue ideas in scientific and technological discovery
- Collaborate with world-class experts in an inclusive environment
- Nurture and develop the next generation of scientific leaders
- Give back to and improve our communities
Vaccinations & Safety Protocols
Battelle may require employees, based on job duties, work location, and/or its clients’ requirements to follow certain safety protocols and to be vaccinated against a variety of viruses, bacteria, and diseases as a condition of employment and continued employment and to provide documentation that they are fully vaccinated. If applicable, Battelle will provide reasonable accommodations based on a qualified disability or medical condition through the Americans with Disabilities Act or the Rehabilitation Act or for a sincerely held religious belief under Title VII of the Civil Rights Act of 1964 (and related state laws).
Battelle is an equal opportunity employer. We provide employment and opportunities for advancement, compensation, training, and growth according to individual merit, without regard to race, color, religion, sex (including pregnancy), national origin, sexual orientation, gender identity or expression, marital status, age, genetic information, disability, veteran-status veteran or military status, or any other characteristic protected under applicable Federal, state, or local law. Our goal is for each staff member to have the opportunity to grow to the limits of their abilities and to achieve personal and organizational objectives. We will support positive programs for equal treatment of all staff and full utilization of all qualified employees at all levels within Battelle.
The above statements are intended to describe the nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, activities and skills required of staff members. No statement herein is intended to imply any authorities to commit Battelle unless special written permission is granted by Battelle's Legal Department.
For more information about our other openings, please visit www.battelle.org/careers
