Accounting Clerk

Accounting Clerk

Job Overview

We are seeking a detail-oriented and organized Accounting Clerk to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by performing various administrative tasks. This position requires strong communication skills, proficiency in office software, and the ability to manage multiple responsibilities effectively.

Responsibilities:

1. Accounts Payable
   1. Check email daily
   2. Print, sort, and deliver subcontractor invoices to PA’s
   3. Print and scan project related immediate pays
      1. Deliver copy to PA’s
      2. Enter in Sage Paperless for approvals

• Keep copy to be paid weekly

1. Print and scan overhead invoices for entry into Sage Paperless
   1. Route for approval
2. Sort, Scan, Copy, deliver invoices from mail
3. Deliver to PA’s if needed
4. Enter into paperless for approval
   1. Immediate pays
   2. Overhead invoices
5. Vendor Maintenance
6. Cut weekly overhead and immediate pay checks
7. Cut Project Related checks
   1. Cut checks
   2. Create lien waiver tracking sheets
      1. Track lien waivers with help of PA’s when needed
         1. Update Bi-Weekly status
      2. Download and enter weekly credit card report from US Bank to HH2
         1. Help train new employees on the use of HH2
         2. Trouble shoot problems for employees in HH2
      3. Accounts Receivable
         1. Receive, Code, Copy Checks
         2. Create PAP for approvals of payments
      4. Payroll
         1. Download & review weekly timecards for accuracy
         2. Create weekly project timecards report for review by PM’s & PA’s
            1. Enter timecard data to Job Cost module in Sage by chosen costing method.
         3. Track that all per diem is accurate
         4. Create summary sheet for payroll run to be sent out prior to payroll run
         5. Track and enter all payroll changes, reimbursements, deductions to ensure they are correct and up to date.
         6. Enter time for payroll and run payroll
         7. Download all necessary payroll reports
         8. Create and upload all necessary uploads
            1. 401k
            2. HSA

• FSA

1. Ensure all employees are being taxed in correct jurisdictions
   1. Research withholdings and reciprocal agreements for any future states BDB is considering as well as states we are in for new employees.
2. Expert for Bamboo payroll and deductions
3. Ensure new employees are correctly set up in Bamboo
   1. Second set of eyes
4. Other
   1. Final Contract Letters

Other duties as assigned.

Requirements:

• A detail oriented individual with the ability to process data quickly yet accurately
• Good computer skills and familiarity with Microsoft Excel,
• Experience working with Sage300 and is a plus
• The ability to handle a number of different duties simultaneously
• A high level of organization with the ability to enter data into electronic systems accurately
• Experience processing Multi State payroll.

Physical Demands / Work Environment:

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Sit for long periods of time.
• See details of objects and differences between colors, shades, and brightness.
• Overtime may be required to meet project deadlines
• Dexterity of hands
• Talk or hear

Note: The statements herein are intended to describe the general nature and level of work performed by employees, but is not a complete list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.

OUTSIDE AGENCIES: While we value external partnerships, we are not in need of external help at this time. BDB reserves the right to hire any individual without legal or financial obligation on unwanted solicitations. No agency emails, calls, or solicitations are accepted without a valid agreement.

Salary : $27 - $29