Administrative Assistant

Elevate Your Career with Baxter Management: Join Us as an Administrative Assistant!
Columbia, TN | Full-Time Position

At Baxter Management, we don’t just offer jobs—we build careers. If you’re seeking an exciting opportunity to support executive leadership, streamline operations, and make a meaningful impact, this could be your next adventure. Our Administrative Assistant will be an integral part of our thriving team, providing the behind-the-scenes coordination that helps our executives and diverse portfolio of companies succeed.

Key Responsibilities

• Schedule Coordination & Prioritization: Plan and manage complex calendars, ensuring priorities are addressed efficiently.
• Reporting & Presentation Preparation: Create reports, presentations, and materials for executive leadership, maintaining a high standard of professionalism.
• Travel & Accommodations: Organize travel itineraries, lodging, and related logistics for senior team members.
• Administrative Assistance & Efficiency: Support executives by handling various day-to-day tasks, ensuring maximum productivity.
• Meeting Preparation & Follow-up: Arrange leadership meetings, distribute agendas, document action items, and track tasks to completion.
• Process & Procedure Documentation: Identify areas for operational improvement; develop and implement streamlined processes.
• Cross-Departmental Communication: Facilitate effective communication between leadership, team members, and external partners as needed.
• Financial Responsibilities: Handle invoices, track expenses, process online payments, make bank runs, and assist with budget preparation.
• Primary Point of Contact: Serve as a go-to for general information, supporting both the executive team and external inquiries.
• HR & Benefits Support: Assist with benefits enrollment, annual documentation for 401k, and handle insurance policy oversight.
• Communication & Correspondence: Draft letters and communications for internal staff and external stakeholders.
• Property & Lease Management: Oversee management of leases and properties under Baxter’s umbrella.
• BI & AR Oversight: Provide support for BI reports and help manage accounts receivable for our tech division.
• Commission & Inventory Reconciliation: Calculate monthly commission reports and reconcile inventory across companies.
• Brightree ERP Audits: Audit workflows and voided orders to ensure compliance with SOPs, reporting findings to direct leadership.
• Occasional Travel: Willing to travel and oversee on-site projects and acquisitions, including overnight stays as needed.
• Other Duties: As assigned to support the success of leadership and the organization.

Qualifications

• Education: BAA preferred but not required.
• Experience: Minimum of 3 years in administrative roles or operational leadership.
• Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Driving Record: Clean driving record required; must be 21 to meet auto insurance requirements.
• Insurance: Personal liability car insurance with a minimum limit of $100,000.
• Soft Skills: Outstanding communication (written & verbal), analytical, and problem-solving abilities.
• Flexibility: Willingness to adapt to a changing schedule and multiple priorities.
• Attention to Detail: Capable of juggling varied tasks and consistently following through.
• Customer Service Mindset: Courteous and helpful to both internal and external stakeholders.
• Positive Outlook: High level of passion and energy, fostering an encouraging environment.
• Background Check & Screening: Must be able to pass required checks and drug screenings.

Physical Requirements

• Able to lift or move up to 50 lbs.
• Comfortable stooping, bending, kneeling, sitting, or standing for extended periods.
• Regular use of hands for handling or feeling objects, and arms for reaching.
• Clear vision, including distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• Must be able to drive an automobile safely with a clean record.

Ready to join a team where your passion for organization, efficiency, and innovation truly shines?
At Baxter Management, we believe in investing in our people, offering a supportive environment where you can thrive and grow. If you’re a dynamic Administrative Assistant eager to make a real impact, we want to hear from you!

Apply now and take your next big step with Baxter Management!

Job Type: Full-time

Pay: From $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Administration Assistant: 3 years (Preferred)

Ability to Relocate:

• Columbia, TN 38401: Relocate before starting work (Required)

Work Location: Hybrid remote in Columbia, TN 38401

Salary : $25