What are the responsibilities and job description for the Assistant Staff Specialist l/ll (Source Test) position at Bay Area Air Quality Management District?
The Bay Area Air Quality Management District (Air District) is a regional government agency, committed to achieving clean air to protect the public's health and the environment. The District accomplishes this goal through regulation of industrial facilities and various outreach and incentive programs designed to encourage clean air choices. The Air District's jurisdiction encompasses all of seven counties - Alameda, Contra Costa, Marin, San Francisco, San Mateo, Santa Clara and Napa, and portions of two others - southwestern Solano and southern Sonoma. The Air District is currently accepting applications for the position of Assistant Staff Specialist l/ll (Source Test) in the Meteorology and Measurement Division (M&M). This is an open recruitment for one full-time position.
The Meteorology and Measurement Division supports the mission of the District by monitoring air quality in the San Francisco Bay Area and emissions from industrial facilities; forecasting regional and local air quality; and conducting and supporting community organizations to do community-scale monitoring to guide actions to reduce emissions in the Bay Area and in neighborhoods most impacted by air pollution.
About the Position
This position is in the Source Test Section, of the Meteorology & Measurement Division. The Source Test Section performs source emission tests at regulated facilities for compliance determination, emission factor development, and information gathering. Facilities that are commonly tested include petroleum refineries, manufacturing facilities, wastewater treatment plants, landfills, and gasoline dispensing facilities. The section also provides program oversight for facility continuous emission monitoring systems, facility contracted source testing, and special testing projects. This role will be tasked with coordination of the contractor source test notification and tracking program, in addition to the tracking of source test protocol and report submissions. The role will interface directly with permitted facility and contractor representatives regarding submission of notifications and required documents, including receipt confirmations. This position also performs all administrative tasks for the Section, including coordination of purchasing, invoice approval routing, expense processing, document/transmittal preparation, and internal records management. The incumbent may also serve as the public records custodian for the Section.
DEFINITION
Under general supervision, performs a variety of administrative work limited to the areas of incentives, contracts, business services, finance, budget, facility management programs, and other programs as needed; performs related work as assigned.
DISTINGUISHING CHARACTERISTICS
Assistant Staff Specialist I is the entry level in this classification. Initially under close supervision, incumbents learn District procedures and policies while performing the more routine duties. As experience is gained, assignments become more diversified and are performed with less supervision. This class is alternately staffed with Assistant Staff Specialist II and incumbents may advance to the higher-level classification after gaining experience and demonstrating proficiency which meet the qualifications of the higher level class.
Assistant Staff Specialist II is the journey level in this classification, fully proficient to perform higher-level program work than the Assistant Staff Specialist I. Incumbents perform a variety of administrative support functions in the programs listed in the definition above, and perform other related work as required. This class is distinguished from administrative support positions in that the latter provide general and routine office administrative support. This class is further distinguished from Staff Specialist in that the latter performs specialized functions in assigned programs at a professional level.
EXAMPLES OF DUTIES: The Assistant Staff Specialist duties will vary by Division, and will include a subset of the example duties listed below for the specific position.
Assists in the administration and coordination of a variety of District programs and projects; performs administrative tasks.
Assists in the development and implementation of new or improved systems to increase program effectiveness and reduce operational cost; assists in the preparation of cost analyses
Researches and compiles a variety of data and informational materials related to District programs; analyzes and summarizes such information as directed; Assist in preparing verbal and written reports.
Receives and screens visitors and telephone calls, providing factual information which requires the interpretation of policies and procedures.
Responds orally and in writing to inquiries regarding District programs to District staff, industry, public, and other agencies.
Maintains and updates computer databases and systems.
Receives, logs, reviews, processes documents, reports, and applications in accordance with established procedures and in compliance with regulations.
Schedules, attends, and participates in workshops, meetings, and trainings; prepares materials and follows up as required.
Assists in drafting new and revised policies and procedures for various programs.
Confers with industry representatives, District staff, the public and other agencies to obtain and disseminate technical and operational information regarding District programs.
Assists with internal and external program audits.
Knowledge of: The Assistant Staff Specialist duties will vary by Division, and will require knowledge of a subset of the items listed below for the specific position.
Basic principles of program administration and management including principles, practices and methods of administrative, organization, financial analysis.
Public financing, budgeting and accounting.
Business organizational functions, operations and objectives.
Basic principles and practices of public personnel administration.
Basic principles, methods, and techniques of research, data analysis and statistics.
Principles of work scheduling and coordination.
Report writing methods and techniques.
Applicable District, local, state and federal rules and regulations.
Correct English usage, including spelling, grammar and punctuation.
Basic theories, principles and practices of air quality and emissions sources.
Skill in: The Assistant Staff Specialist duties will vary by Division, and will require a subset of the skills listed below for the specific position.
Assisting in research studies and reports including the collection, organization, analysis and development of administrative, financial, and organization recommendations.
Preparing basic written analysis and reports.
Understanding budget, financial and account analysis work.
Understanding rules, regulations and guidelines; Be able to assist in explaining requirements to both technical and non-technical audiences.
Communicating effectively with industry representatives, District staff, members of the public and other agencies, orally and in writing.
Maintaining required confidentiality in carrying out assignments, studies and projects.
Using initiative and sound independent judgment; follow established guidelines.
Establishing and maintaining effective working relationship with those contacted in the course of the work.
Education and Experience:
A typical way to obtain the knowledge and skills is:
Assistant Staff Specialist I: Equivalent to an Associate degree and one year of experience in office, program, or administrative support.
Assistant Staff Specialist II: In addition to the above, two years of experience providing administrative support services, preferably in an environmental program.
Other Requirements:
Specified positions may require the possession of a valid California driver's license. This position will require occasional travel to various Air District Facilities.
Resumes must be attached to the application and will not be accepted in lieu of the required application materials. Postmarks, faxes, and e-mailed applications will not be accepted.
Supplemental Questions Instructions
Individuals who apply for this position must respond to each of the required supplemental questions. Applications must be received by the Human Resources Office no later than the time and date specified in this vacancy announcement. The responses to the supplemental application questions will be used in accordance with the procedures indicated under the Selection Criteria section.
You must provide the following for each question regarding experience: The name of the employer where you gained your experience, your job title, length of time in years/months performing the specific function, and detailed examples that illustrate your duties and responsibilities.
Please limit your responses to no more than one page (500 words) per question. Do not combine your responses or reference your application, resume, or any other requested documentation that you have included with your application packet to answer a question. This information will be evaluated as is and may be used to determine those applicants with the most directly related experience, education, and training to continue in the selection process. It is very important to provide a concise, clear, legible, complete response to each question.
Selection may be based upon a competitive examination consisting of a written exercise, interview, or combination of the two. Depending on the number of qualified applicants, an application screening and/or panel interview may be used to determine the most qualified applicants.
The District may hire from this recruitment process to fill future vacancies occurring within the next 18 months.
Persons with disabilities who may require reasonable accommodations during the application and/or selection process should notify the Human Resources Office at (415) 749-4980.
The Air District is an Equal Opportunity Employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
Salary : $85,069 - $114,000
