Payroll Administrator

The Payroll Administrator executes timely the semi-monthly payroll procedures. The Payroll Administrator regularly reviews and reconciles their work to ensure consistently accurate records. The Payroll Administrator works with Controller and HR Director to resolve issues or improve upon payroll procedures and systems.

On Site in Hayward for first 90 days, this team will be moving to our permanent HQ at 390 40th Street in Oakland once renovations are completed. Ability to work hybrid 2 days per week after successfully meeting all standards after 90 day introductory period. Car, DL, Insurance and clean driving record are required for this role. 

DUTIES AND RESPONSIBILITIES:  (Essential Functions)

• Processes payroll semi-monthly according to established schedules and deadlines.
• Performs regular reconciliations to ensure accurate records including payroll, payroll adjustments, PTO, fringe benefits and other accounts. Performs necessary duties to correct and prevent any discrepancies identified
• Prepares and submits BACS’ payroll and benefits reports regularly to funders and all other beneficiaries as needed.
• Prepares journal entries and payroll imports consistently. 
• Consults with managers and supervisors to correct, finalize and process electronic timesheets and transportation expense reimbursements as per BACS’ established schedules and deadlines. Informs the HR Director when the timesheet data has been finalized, downloaded, and ready for review prior to transmission.
• Processes employee manual checks through the Paycom payroll software.
• Works with management and staff to resolve questions or discrepancies and ensure accurate and timely disbursal of payroll funds.
• Downloads finalized payroll data into BACS’ G/L each pay period. Reviews and saves all payroll reports.
• Quarterly filing of the Multiple Worksite Report (MWR) timely.
• Provides clerical and data entry support.
• Other duties as assigned.

PAYROLL ADMINISTRATOR COMPETENCIES:

• Maintains a customer service and strength-based orientation.  Embraces diversity in all aspects.
• Works well with others and behaves professionally and ethically while developing professionally.
• Is adaptable and open to change and new information; adapts behavior and work methods in response to new information, changing conditions, or unexpected obstacles. Adjusts rapidly to new situations warranting attention and resolution.
• Ensures confidentiality with respect to organizational or client information and data.
• Expresses facts and ideas verbally and in writing in a clear, concise and organized manner.
• Proficiency in Microsoft applications of Word, Outlook and systems–based documentation platforms.  

PAYROLL ADMINISTRATOR QUALIFICATIONS:  

• Bachelor’s Degree in Accounting or Associate Degree in Accounting plus three (3) years of general accounting experience.
• Minimum of one year of experience processing payroll for 150 employees.  Experience with Paycom preferred.
• Demonstrated experience with Microsoft Office software. 
• Ability to learn to work with different accounting software programs, particularly the MIP Accounting System.

Compensation & Benefits:

• Starting at $42.00 per hour 
• Fully paid medical, dental, vision, and life insurance coverage for employees and children.
• 32 days off (20 PTO/ 12 Holiday), increasing with tenure, includes your birthday off. 
• 3% salary differential for "threshold" language fluency in Alameda county ( Chinese, Cantonese, Spanish, Vietnamese, Mandarin, Farsi, Cambodian and Tagalog)
• 403b with matching contribution starting after one year of service. 
• After 1 year of service - $3,000 per year student loan debt payment, tuition or continuing ed costs. Up to $15,000 over 5 years.
• One month PAID sabbatical after 8 Years – not charging PTO.
• Free iPhone with unlimited data for personal/professional use laptop for easy mobility*.
• Significant internal growth opportunities.

   BACS Overview

Bay Area Community Services is a CARF accredited non-profit, community-based agency celebrating over 70 years of serving Alameda, Contra Costa, Sacramento and Solano Counties by providing mental health and social services. BACS’ mission is to uplift under-served individuals and their families by doing whatever it takes. We are proud to be one of the leading agencies producing real outcomes to tough social problems. BACS owes its reputation as an innovator to our innovative and entrepreneurial staff.  We are seeking individuals who want bring client-centered plans and goals to social services.   

How to apply:

Submit a resume with a cover letter highlighting your relevant experience.

BAY AREA COMMUNITY SERVICES IS AN EQUAL OPPORTUNITY EMPLOYER

Salary : $3,000 - $15,000