Finance Director

Job Title : Finance Director FLSA Status :   Exempt   Department :   Administration   Reports to :   Executive Director Effective Date :   January 2025   Pay Rate :   TBD (DOE) Position Overview Hours :   40-45 Hours Weekly minimum or as necessary to achieve program objectives, tasks, activities, responsibilities and to effectively document outcome measures and variances. Summary Description :   Reporting to the Executive Director, and acting as a member of the leadership team, the Nonprofit Finance and Grants Director is responsible for managing the financial actions of the agency including : oversight of the finance department; analyzing risks and opportunities; tracking cash flow and financial investments; identifying the company's financial strengths and weaknesses and proposing corrective actions; grant billing and grant fiscal compliance; interface directly with the PEO (Professional Employer Organization); supervision of finance department employees. Essential Duties and Responsibilities Essential Functions :   Oversees the financial and accounting aspects of BATP and works closely with the Executive Director to achieve compliance and sound fiscal responsibility including : Work with Executive Director, BATP Board Treasurer, and Finance Committee Members on a monthly or as needed basis to ensure sound financial records, prepare reports, and make proposals for sustainability Budgeting :   Lead the preparation of the agency’s annual budget in conjunction with the Executive Director and leadership team.  Works to ensure BATP remains within the budget throughout the year. Prepare the financial portion of funding proposals. Visioning & Planning : Create a multi-year funding forecast in collaboration with the Executive Director and other applicable leadership of BATP; regular analysis of risk factors and opportunities for agency to improve its financial position. Internal Controls : Act as the Agency’s Controller. Develop and ensure compliance to internal control policies. Track and make recommendations regarding agency investments Staff Engagement : Build BATP staff’s participation in and contribution to policy and procedures regarding fiscal compliance. Financial Reporting : Prepare monthly operating balance sheet and P&L following GAAP. Maintain accurate accounting of all income and expense sources and restrictions. Interface with Executive Director to fulfill information requests and maintain reporting accuracy. Comply with the Texas Administrative Code, Code of Federal Regulations (CFR), and 2CFR200 Single Audit guidelines to government funding.  Prepare or oversee all foundation request budgets, government funding budgets and monthly billings in conjunction with appropriate / designated staff. Oversee the organization’s accounting system : prepare / review journal entries, reconciliations, payroll, month-end and year-end closes. Ensure all mandated / regulatory filings are completed in a timely manner, e.g. IRS Form 990, IRS quarterly reports, TWC, etc.         Throughout the year prepare for and lead in grant audits and the agency's annual independent audit including a single audit of federal funds.  Maintain related financial documentation. Complete grant billing for a minimum of 12 state and federal government contracts in excess of $3 million dollars.  Complete budgetary adjustment as applicable and ensure appropriate match requirements are met. Attend grant workshops to sustain current expertise regarding financial procedures and compliance issues. Manage the agency’s insurance procurement and risk management; serve as the administrator of the agency’s 401K, Life Insurance, AFLAC, Worker’s Comp, and Health insurance plans. (Unless otherwise managed by PEO.) Oversee preparation of payroll and facilitate all related functions. Maintain up-to-date and applicable Fiscal Management Policies and Cost Allocation Plan to be compliance with federal regulations; train employees as necessary to achieve compliance. Annually, conduct a market analysis of the salary ranges and employee benefits in the field and participate in related surveys.  Oversee the structure of revenue receipts function for off-site agency events and attend all to ensure a smooth financial process. Facilitate the agency’s accounting software conversion when necessary.  Amend policies and procedures as applicable. Genuine interest and concern for the agency’s clients and capacity to learn about the issues and interface with clients as necessary. Participation in organizational processes and activities as appropriate and needed. Capacity to act in an executive leadership manner. Personal & Professional Development : Dedicate ongoing attention to personal and professional development independently and within the organization. Attend scheduled staff meetings as required Communicate emergency needs to the Executive Director in a timely manner Maintain confidentiality Other duties as assigned Required Experience & Education Bachelor’s degree in accounting, Finance or Business (required) 5-10 years’ experience in accounting and financial management leadership roles with 3-5 years in non-profit accounting and financial management including grant management experience (preferred) Proficiency using Quick Books for Non-profits (preferred) or comparable financial database Preferred Knowledge, Abilities, Skills Master’s degree in accounting, Finance or Business (strongly preferred) Proficient in computer systems and software used by the agency Attention to detail and accuracy in record keeping with accuracy in calculations and data input Ability to prioritize demands and manage multiple tasks Strong communication (written and verbal) and interpersonal skills with a communication style that is transparent and direct Ability to understand and describe agency policies, procedures, mission and services Model logical problem solving, flexibility and a positive approach to tasks and problem resolutions Work in a team focused environment and have strong leadership skills Available to work evenings and weekends as needed Must submit to and successfully complete a background check. Must have a clean driving record and be insurable I have read and understand the essential job functions that have been outlined in the above job description for Bay Area Turning Point. NOTE :   This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization. Bay Area Turning Point (BATP) believes that equal opportunity for all employees is important for the continuing success of our organization. In accordance with state and federal law, BATP will not discriminate against an employee or applicant for employment because of race, disability, color, creed, religion, sex, age, national origin, ancestry, citizenship, veteran status, or non-job related factors in hiring, promotion, demotion, training, benefits, transfers, layoffs, terminations, recommendations, rates of pay or other forms of compensation. Opportunity is provided to all employees based on qualifications and job requirements. NOTE : It is the policy of BATP not to hire applicants who have received services from our agency within the previous 12 month period. Powered by JazzHR