The Purchasing Manager is responsible for identifying, developing, and managing vendors to ensure Bay Cities has a robust and qualified supplier base for all external business needs. This role requires a strong technical manufacturing background to assess vendor capabilities, negotiate contracts, and establish supplier standards. The Vendor Relationship Manager will work cross-functionally with internal teams to align vendor services with business objectives, ensuring optimal quality, cost-effectiveness, and reliability. Strong communication, attention to detail, and follow-through are critical for success in this role.
Key Responsibilities :
Vendor Sourcing & Development :
- Identify, evaluate, and onboard new vendors to support business operations.
- Develop and manage supplier qualification processes to ensure high-quality partnerships.
- Maintain an Approved Vendor List with up-to-date vendor information.
- Research industry trends and new supplier opportunities to enhance competitiveness.
- Partner with internal stakeholders to understand business needs and source the best solutions.
Supplier Relationship Management :
Build and maintain strong supplier relationships to foster trust and long-term collaboration.Conduct regular business reviews and performance evaluations with key vendors.Address vendor performance issues and drive corrective action plans when needed.Serve as the primary point of contact for vendor inquiries, escalations, and issue resolution.Contract Negotiation & Cost Optimization :
Negotiate contracts, pricing structures, and service level agreements to maximize cost savings and performance.Collaborate with finance and legal teams to ensure compliance with contractual obligations.Monitor supplier financial health, market position, and risk exposure.Inform management of pricing trends, cost-saving opportunities, and alternative sourcing options.Quality & Compliance Oversight :
Work closely with the Quality Manager to ensure vendor adherence to Bay Cities' quality and compliance standards.Conduct supplier site visits, audits, and performance evaluations.Implement corrective actions for underperforming vendors to mitigate risks.Ensure compliance with regulatory requirements and industry best practices.Process Improvement & Reporting :
Develop and implement vendor management processes to streamline operations.Utilize technology to automate and improve vendor tracking and reporting.Create and maintain vendor scorecards and performance metrics.Support initiatives that drive cost savings, efficiency improvements, and enhanced service levels.Training & Collaboration :
Conduct training sessions for Sales, Design, and Manufacturing teams to introduce new vendors, products, and processes.Provide ongoing education to internal teams on vendor management best practices.Collaborate with cross-functional teams to align vendor capabilities with business needs.Requirements
Qualifications & Skills :
Bachelor's degree in Supply Chain Management, Business Administration, Manufacturing, or a related field.5 years of experience in vendor management, procurement, or supply chain management.Strong technical manufacturing knowledge to assess supplier capabilities.Excellent negotiation and contract management skills.Strong analytical, problem-solving, and decision-making abilities.Ability to build and maintain relationships with diverse vendors.High attention to detail and ability to manage multiple projects simultaneously.Proficiency in procurement systems and vendor management software.Knowledge of industry regulations and compliance requirements.Strong communication and presentation skills.Ability to travel as needed for supplier site visits and audits.Key Performance Indicators (KPIs) :
Vendor performance ratings and compliance with service level agreements.Cost savings and efficiency improvements through strategic sourcing.Number of new qualified vendors onboarded.Reduction in supplier-related risks and non-conformance issues.Internal stakeholder satisfaction with vendor management processes.Why Join Bay Cities?
At Bay Cities, we value innovation, efficiency, and strategic growth. As a Vendor Relationship Manager, you will play a crucial role in strengthening our supply chain and driving operational success. If you are a proactive problem solver with a strong technical background and a passion for optimizing vendor partnerships, we invite you to apply and make a significant impact on our organization.
