What are the responsibilities and job description for the Office Assistant position at Bay City, MI?

Job Description

Overview

At Samaritas, we ask you to join us - to “Be The Rock That Starts The Ripple”. A ripple of transformation in the individual lives of the 15,000 people we help each year, and a ripple of positive change throughout our community. Our team is growing at Samaritas! We are seeking more Rocks to join our team. We are always looking for additional employees who want to make a big impact and have a lot of fun doing so as part of an enthusiastic, collaborative team. We want you to be our rock!

We walk with people in need, offering hope and compassion while upholding their dignity, advocating for equality and justice, and seeking creative solutions with those who place their trust in us.

For a Samaritas video preview please click on our video link : https : / / vimeo.com / 344133081

Responsibilities

Provides general office, receptionist and clerical assistance that contributes to the day to day operations of the center and adhering to the Samaritas Values of People First, Communication, Quality Service, Stewardship and Innovation.

Duties and Responsibilities

Maintain current knowledge of Samaritas’ programs, services and key employees in order to accurately inform and refer persons requesting service and information.
Perform receptionist duties including answering telephone, routing calls and taking messages, greeting and assisting visitors as required.
Perform clerical functions such as email correspondence, word processing / typing, assisting with collating packets and mailings, mail sorting and distribution, copying, faxing, ordering supplies, and other general office duties, as required.
Create and maintain filing systems relevant to office functions.
Vouchering invoices, as requested, on a daily / regular basis.
Provide back up for support staff.
Coordinate or assist with scheduling meetings and general office events, arrange for refreshments / lunches, as requested.
Self-motivated with ability to work independently.
Assist with special projects and requests, as needed.

Qualifications

Job Qualifications

Education, Training, and Licensure / Certification

High school diploma or equivalent.

Associate’s degree desired.

Experience

One year clerical experience preferred.

Knowledge Skills and Abilities

Ability to read, speak and write fluently. Strong oral and written communication skills.

Excellent customer service skills; ability to respond to and appropriately handle telephone calls, inquiries and implement follow-up with the goal to be best in class with excellent customer service, externally and internally.

Ability to effectively utilize various Microsoft computer software applications, i.e. Word, Excel (basic knowledge), Outlook, OneDrive, and other software programs.

Ability to prioritize, organize and implement tasks and projects with minimal assistance.

Ability to display compassion and sensitivity in all situations, being mindful of the Samaritas mission of serving people as an expression of the love of Christ.

Ability to adhere to agency confidentiality policy.

operations #receptionist #clerical

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