County Extension Office Assistant

NATURE OF JOB:

Performs a variety of tasks under general supervision that support the UF/IFAS (University of Florida/Institute of Food and Agricultural Sciences) and other Bay County programs as a full-time (40 hrs/wk) employee. Work involves assisting Extension Faculty with planning, coordinating, marketing, and implementing educational programs and information. This would include developing, marketing, and communication strategies to enhance awareness, participation, and use of programs and services.  May require the application of independent judgment and knowledge of policies or procedures, with administrative ability dealing with standard practices and procedures, recognizing departures from standard practices and referring to a Department Director for final decisions. Schedule will vary according to activities planned and may include nights and weekends.  Flexibility with working hours; willingness to work irregular hours, including evenings, weekends and overnight travel required for training, meetings, or other programming needs. This position reports to and may be assigned other administrative duties by the County Extension Director, 4-H, and Family and Consumer Sciences Extension Agents. 

• Assists with Extension youth and adult programming and marketing, posting information to the web including social media, coordinating local meetings and events, completing general office duty tasks, and working with the public daily. 
• Assists Extension faculty in planning, developing, implementing, teaching, and evaluating Extension programs.   
• Assists faculty in recruiting, training, retaining, and evaluating volunteers.  
• Works as a member of the Extension team and is willing to help other staff with a positive attitude and establish effective working relationships with other employees, IFAS departments, public officials, community groups, and the general public. 
• Provides marketing and public information to target all individuals, groups, organizations, and agencies and other promotional materials including both print and electronic media. Including creation and review of news articles, grant proposals, reports, web content, and social media posts.
• Assists walk-ins and answers phone calls/email requests by providing information to the public. 
• Regular reliable attendance as scheduled.
• The employer may add to or change duties at any time and as determined by the County and its leaders to best ensure that the public is served through the work of the Department.

• Graduation from high school or the equivalent.
• Bachelor’s degree in Education, Marketing, or related field is preferred.
• Must maintain good interpersonal and communication skills to deal with the public and co-workers.
• Must be a positive motivated, self-starter.
• Must be able to speak, write, and comprehend English language.
• Must be able to pass a Level 2 background screening. 
• Bilingual preferred.

LICENSES AND/OR CERTIFICATIONS:

Possession of or ability to obtain a valid Florida driver license upon offer of employment with a driving record acceptable to the County Driving Policy and insurance program.

• A commitment to positive and proactive customer service, shown by timely and efficient response to clients.
• Strong oral and written interpersonal, communication, planning, and organizational skills in a professional manner.
• Ability to prioritize, multi-task, and balance diverse responsibilities.
• Skilled in the use of Microsoft Office Publisher, PowerPoint, Word, Excel, Adobe Creative Suite, Canva, WordPress, and a variety of web-conferencing applications.
• Proficient at social media platforms such as Facebook, Instagram, Twitter, and YouTube.
• Ability to operate office equipment including computer, copier, fax, printer, microscope, camera, laminator, projection unit, and calculator.
• Performs other duties as assigned. 

PHYSICAL REQUIREMENTS/ENVIRONMENTAL CONDITIONS:

Work is primarily performed in an indoor, climate-controlled environment and is nearly absent from disagreeable elements (e.g., irate customer, extreme noise, heat, odors, heights and/or dust). 

This is primarily office work requiring limited physical effort. This position requires stooping, crouching, walking, pulling, lifting, grasping, hearing, visual acuity (i.e. seeing up close, seeing far away, depth perception), kneeling, reaching, pushing, talking, standing, climbing, finger movement, repetitive motions.  Frequent lifting of 10 to 15 pounds; occasional lifting of up to 25 pounds, and may require lifting up to 50 lbs.  

Salary : $39,208 - $68,598