Talent Acquisition Specialist

About the Role:

The Talent Acquisition (TA) Specialist is an HR professional who is primarily responsible for recruiting activities to ensure smooth and efficient hiring processes. The TA Specialist is responsible for sourcing, interviewing, screening, evaluating and extending employment offers to qualified applicants, facilitating new employee orientation, and maintaining employee personnel files. The TA Specialist will assist with pre and post onboarding tasks and maintaining accurate candidate information in the applicant tracking system (ATS) and other HR databases for all employees. They will ensure that highly sensitive employee data is confidentially maintained. This is a hybrid opportunity with training taking place onsite in Capitola. 

Scheduled Weekly Hours:

Monday – Friday; 8:00am – 5:00pm 

What you’ll be doing:

• Promote and maintain a positive image of Bay Federal at all times to all personnel, members, volunteers, vendors and the community.
• Supports the recruitment process across the Talent Acquisition department in an organized and timely manner. This includes taking notes during the Intake Meetings and scheduling interviews. Keeps external job postings up to date on external sites, including but not limited to: Indeed, LinkedIn, Glassdoor, and Lookout Santa Cruz.
• Manages the recruiting process for open positions. Posts jobs externally and internally upon receipt of approved requisition. Uses independent judgment to pre-screen resumes and job applications in order to present viable candidates to the hiring manager. Schedules and leads interviews. Coordinates reference checks and criminal background check process.
• Acts as the Business Partner for Branch Operations and the Contact Center. Business Partner duties include but not limited to: Recruiting, onboarding, and retention.
• Prepares new employee onboarding tasks, including: scheduling new employee orientation, creating welcome boxes, and sending hiring managers the appropriate policies and forms. Inputs new employee information into HRIS system.
• Uses independent judgment and reasoning to use information provided on job applications and within the organization’s compensation guidelines to propose job offers to HR management for approval. Extends employment offers to candidates that will be culture additions to the organizations long-term goals.
• Maintains organizational recruiting strategies to attract the best qualified candidates. Establish active sourcing approach that evaluates recurring business trends and builds talent pipelines to meet recruiting needs. Sourcing approach may include the use of sources such as: direct recruiting, social networking, internet job postings, referrals, college recruiting, financial industry groups, external recruiting and hiring agencies.
• Completes 90-day engagement check-ins with newly hired employees. Continue follow up with new hires to ensure positive employee experience.
• Uses the Internal Transfer and Promotion Checklist for branch positions filled internally to ensure a smooth transition when positions are filled internally.
• Presents monthly new employee orientation.
• Researches and signs up for local career and job fairs at local locations and schools. Gathers equipment and current posting information for fairs and sets up a clean presentation at the recruiting table. Connects with candidates during the fair, sharing about Bay Federal and why it’s a best-in-class place to work.
• Following New Employee Orientation, uploads appropriate paperwork to Docuware and stores in the new employee’s Personnel, Payroll, and Confidential folders.
• Maintains and updates the Human Resources Information System (HRIS), manual employee records and HR intranet pages to ensure compliance, consistency, accuracy and confidentiality.
• Creates, maintains and distributes HRIS system reports as assigned including regularly scheduled and ad hoc system reports. Assists in completion of audits.
• Prepare employee separation notices and related documentation. Completes internal Separation Checklist tasks and notifies appropriate business partners.
• Other clerical duties will include filing, written correspondence, various word processing, spread sheet and filing jobs, answering telephone(s), internal member services, faxing and copying.
• Present process improvement recommendations to the Talent Acquisition Assistant Manager and the AVP, Human Resources in order to continually streamline HR processes for efficiency.
• Continually maintain a current knowledge of all state and federal employment laws. Independently use resources such as HR websites, HR newsletters, publications, etc. to stay abreast of current trends in HR and employment practices.

You’re Perfect For This Role If You Have:

• Associate degree in Business or Human Resources; or the equivalent experience is preferred.
• Minimum of 2 years’ prior experience in HR plus 1 year experience in full cycle recruiting preferred.
• Knowledge of current HR law (both Federal and California state law) and the ability to research specific items within the law is required.
• HRIS experience on ADP or UKG Ready is a plus.

Who We Are:

Bay Federal Credit Union was started in 1957 when local school teachers pooled their money together to start a credit union. This  original vision and investment has grown into the area’s largest locally-owned financial institution, with nearly $1.6 billion in assets. Today, Bay Federal provides full service financial products and solutions to individuals and businesses in Santa Cruz, Monterey, and San Benito counties.

As a local, member-owned, not-for-profit financial cooperative, we are passionate about contributing to the community and being an integral part of its incredible story. Each year, our employees volunteer their time and donate their money to local non-profits, schools, and events. Our managers serve on local non-profit Boards of Director to be involved, understand challenges, and to make a real difference in the communities we serve.

From our founding as a teacher’s credit union, Bay Federal has continued our commitment to education. We offer annual student scholarships for members and offer a comprehensive array of solutions to support our member's financial wellness. Through online financial education course offerings, solutions for teachers and students, as well as special programs for youth, our financial wellness programs are free and available to the public. This is a small part of our work in creating thriving and vibrant communities!

We look forward to continuing our story, and hope that you will be a part of it!

Perks of Joining Bay Federal Credit Union:

• Rated #1 Credit Union to Work For by CU Journal
• Best Places to Work in the Bay Area (SF Business Times/Silicon Valley Journal)
• 11 Federal Holidays observed as paid days off
• We invest in your professional growth & development by providing access to industry standard webinars, LinkedIn Learning courses, and career tracking. We also partner with Cabrillo College for a 12 week leadership program for up and coming supervisor and manager level employees
• Mac McCormac Employee Scholarship award for $1,500 towards education expenses
• Our hybrid work approach combines the flexibility of remote working with the benefits of bi-annual in-person all staff meetings

Benefits Offered at Bay Federal Credit Union:

• 401k Matching – $1 for $1 company match up to 5% of pay
• Eligibility to participate in annual bonus plan
• Benefits Offered – Medical, Dental, Vision, Life Insurance, and Long Term Disability coverage
• Employee Assistance Program that supports 6 face-to-face sessions per person, per reason, for you and your household
• A wellness program that supports your physical, financial, and emotional health
• Supplemental benefits such as Pet Insurance and Aflac

Bay Federal Credit Union is proud to offer a competitive, robust compensation and benefits package.  Bay Federal considers many factors in determining base pay such as experience, education/training, internal peer equity, job location, and other business considerations when extending an offer. For Santa Cruz, CA only, the pay scale Bay Federal reasonably expects to pay for this position is $25.82 - $32.27 per hour. Salaries are based on the geographic location in which you live if working remotely.

Bay Federal provides health care benefits, life and disability insurance, paid holidays and 401k with a company match to eligible employees; along with employee paid voluntary benefits. Paid time off is accrued per paycheck for eligible employees at a rate based on your tenure. Leaves of absences are available in adherence with state and federal regulations.

Bay Federal is committed to providing equal employment opportunity for all persons regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender, gender identity or expression, pregnancy, veteran or military status, marital and civil partnership/union status, alienage or citizenship status, creed, genetic information or any other status protected by applicable federal, state, or local law. Bay Federal is at at-will employer. 

For CCPA's requirements regarding security practices and procedures, please see our privacy page here (https://www.bayfed.com/privacy). Bay Federal Credit Union takes our obligation to keep our member's data safe and secure and adhere to industry standard best practices

Salary : $26 - $32