Community Manager

We are seeking a highly motivated and organized Community Association Manager to join our team. The ideal candidate will have a passion for creating and maintaining a successful community, as well as a proven track record of managing daily operations, finances, and facilities. If you are a proactive leader with excellent communication skills and a commitment to excellence, we want to hear from you!

Please note, this is a part-time job (apx 15–25hrs/wk) with 1099 status. Requested minimum 3 days (15hrs) onsite at neighborhood, flexible on which days onsite, with work from home for any other necessary needed hours to perform duties. Evening hours (flex work hours) on HOA monthly neighborhood meeting, weekend hours could be requested for occasional special events or meeting.

Responsibilities & Duties

Include but not limited to…

• Oversee daily operations of the Bay Forest Community Association, including budget management, facility (and staff) supervision, and maintenance of common open areas
• Communicate effectively with community residents, board members, and vendors to resolve issues and address concerns
• Enforce community rules and regulations, through regular, visible, appraisal, and documented communication, to ensure a harmonious living environment
• Serve as the point of contact and project manager for vendors in common area and facility repairs and preventative maintenance
• Assist the board in the development and implementation of programs and initiatives to enhance Bay Forest community quality of life
• Manage community calendar reservations for community facilities
• Manage recruitment of seasonal lifeguard staff, including lifeguard supervisor
• Manage finances, including preparing and presenting budget reports, collecting assessments, and paying bills in collaboration with board Treasurer and bookkeeper
• Attend board meetings, take minutes, and prepare meeting agendas
• Maintain accurate and complete records, including financial statements and resident files
• Stay up-to-date on industry trends, laws, and best practices to ensure compliance and continued growth
• Maintain high standards of performance and customer service by ensuring regular visibility and accessibility to the Bay Forest community residents, board members, and vendors

Preferred Qualifications & Skills

• Associate’s degree, or better, in business, management, real estate, or related field
• Previous experience managing homeowner associations or other management
• Knowledge of industry laws, regulations, and best practices
• Experience in property management software or other relevant management software
• Experience in financial management, including budget preparation and analysis
• Computer proficiency, including MS Office, cloud based file management/organization
• Strong organizational and multitasking abilities
• Strong customer service orientation
• Excellent interpersonal and communication skills
• Ability to work independently and as part of a team
• Ability to multitask and prioritize effectively

Examples of Day to Day Tasks

• Common Area Maintenance: Ensure the maintenance and safety of shared community spaces, such as landscaping, pool, and recreation facilities.
• Rule Enforcement: Enforcing community rules and regulations addressing violations, and taking appropriate disciplinary actions when necessary.
• Communication: Maintaining clear and consistent communication with homeowners, the HOA board, bookkeeper, and vendors regarding community updates, concerns, and important information.
• Vendor Management: Selecting, managing, and overseeing contracts with vendors for maintenance, repairs, and other services.
• Conflict Resolution: Mediating disputes between homeowners and working to resolve conflicts within the community.
• Administrative Tasks: Managing records, scheduling meetings, preparing agendas, and handling various administrative tasks related to the HOA’s operations.
• Emergency Response: Coordinating responses during emergencies, such as severe weather events or property damage, to protect community assets.
• Board Support: Assisting the HOA board of directors by preparing information for meetings and providing professional guidance as needed.
• Compliance: Ensuring the association remains compliant with all relevant local

Job Type: Part-time

Pay: From $45,000.00 per year

Expected hours: 15 – 25 per week

Benefits:

• Flexible schedule

Schedule:

• Evenings as needed
• Monday to Friday
• Weekends as needed

Work Location: In person

Salary : $45,000