What are the responsibilities and job description for the Countywide Emergency Medical Services Coordinator position at Bayfield County, WI?
Description
The EMS Coordinator oversees the operations of the Bayfield County EMS system, supports local EMS Service Directors, adapts to system changes, and ensures compliance with regulations and training requirements.
Bayfield County is seeking leadership to build out a Countywide EMS System. It is expected to be a phased project that begins with analyzing the current EMS services in Bayfield County and develop a five-year plan that may include hiring and directing EMTs at the county level. As the position evolves, key responsibilities may also evolve.
Examples of Duties
- Meet with service directors and identify priority actions.
- Review the EMS study and the 2021 Ad Hoc Committee final report to become familiar with information provided.
- Identify EMS service structures within the region to determine best practices recommendations for countywide EMS system implementation.
- At a minimum, attend and participate in the following meetings:
b. Local Emergency Planning Commission (LEPC) Meetings.
c. Bayfield-Ashland Counties EMS Council
d. Bayfield County Fire Association
e, Bayfield County Sheriff’s Committee
5. Analyze data with local EMS services and build a plan to address deficiencies.
6. Foster collaboration between EMS services, government agencies, and community groups.
7. Assist with EMR/EMT recruitment/retention efforts.
8. Work with EMS services and other Emergency response agencies to develop protocols and policies related to the EMS system.
9. When qualified and applicable, respond to EMS service calls as available to maintain certification and proficiency.
Future & Potential Responsibilities:
- Maintain and update ambulance service licensure and EMS provider licenses.
- Ensure protocols align with Wisconsin EMS Scope of Practice and Medical Director standards.
- Develop and maintain the Service Operational Plan and required compliance policies.
- Conduct annual OIG exclusions review and HIPAA security risk assessments.
- Assist EMS services with coordinating EMS courses and continuing education to maintain certifications.
- Develop and deliver training programs with the Medical Director to update
7. Prepare and manage the EMS system budget.
8. Assist local EMS directors with financial planning, grants, and legislative advocacy.
9. Maintain accurate records of fiscal matters, policies, and compliance
10. Review emergency medical dispatch calls for accuracy and adherence to
protocols.
11. Assist with EMD protocol updates in collaboration with Ashland-Bayfield Emergency Communication Center.
12. Designate office hours for public, county, and local EMS accessibility.
Qualifications
- Bachelor’s Degree in Emergency Management, Public Administration or related field with at least two (2) years recent experience as an active EMT -OR- Related Associates degree and at least five (5) years of recent experience as an active EMT -OR- High School diploma and at least ten (10) years of recent experience as an active EMT required.
- Minimum current Wisconsin EMS Provider License. EMT-Basic
- Completion of NIMS 100, 200, 700 (300, 400 & 800 preferred).
- Minimum 5 years of EMS management experience or equivalent experience
- Valid Driver License and good driving record
A. May require sitting in one location for extended periods of time.
B. Extensive keyboard entry.
C. Extended periods of time viewing multiple computer monitors.
D. Ability to hear and distinguish various ring tones.
E. Must be able to hear effectively and speak clearly on a telephone and over radio.
G. Eyesight sufficient to read text, corrected or uncorrected from a variety of sources.
H. Ability to lift and carry heavy weights (typically at least 50 pounds).
I. Flexibility to bend, kneel, crouch, and climb stairs.
J. Ability to navigate uneven terrain and perform procedures with dexterity.
K. Fine motor skills for handling medical equipment.
Supplemental Information
Knowledge, Skills, and Abilities:
- Collaborative mindset for working with stakeholders.
- Ability to maintain positive relationships and resolve conflicts effectively.
- Commitment to upholding legal, operational, and educational standards within the EMS system.
- Strong planning, organization, and communication abilities.
- Budgeting experience desired
- Experience in interagency coordination and emergency decision-making.
- Computer/technology skills/experience
- Meeting facilitation experience
- Knowledge of federal, state, and local government EMS regulations.
- Able to work independently as well as with a team
Shifts and Work Hours:
Generally, the courthouse is open from 8:00am until 4:00pm, Monday through Friday. Depending upon the position, full-time employees may be scheduled either 37.5 or 40 hours per week.
Shifts for Dispatch personnel will vary, but cover 24-hours per day, 365 days per year. Applicants for these positions must be flexible. .
Insurance:
Health insurance is available to regular employees that work 26 hours per week or more and those that are eligible for participation in the Wisconsin Retirement System. Coverage is effective upon completion of one full calendar month of employment.
Both Disability and Life Insurance are available.
A Section 125 Plan (Flexible Spending) is available.
Sick Leave:
Sick time is accumulated at the rate of eight (8) days per year for full-time employees and is pro-rated based on hours worked for employees working 50% time or more. New employees are provided with 37.5 or 40 hours upon hire (in addition to the monthly allocation), which may be used for any purpose during the first year of employment.
Vacation for full-time employees scheduled 1950 hours per year:
Upon Hire: 37.5 hours
After One (1) year: 75 hours
After Five (5) years: 112.5 hours
After Ten (10) years: 150 hours
After Fifteen (1) years: 187.5 hours
Vacation for full-time employees scheduled 2080 hours per year:
Upon Hire: 40 hours
After One (1) year: 80 hours
After Five (5) years: 120 hours
After Ten (10) years: 160 hours
After Fifteen (1) years: 200 hours
Up to five (5) days equivalent of vacation may be carried over to the next year and must be used within the first 6 months of the new year.
For employees working more than 50% time, but less than full-time, vacation time is pro-rated based upon the regular number of hours scheduled.
Holidays:
New Year's Eve, New Years Day, Memorial Day, Labor Day, Veteran's Day, Spring Holiday (Friday before Easter), Christmas Day, Thanksgiving Day, Day After Thanksgiving, Fourth of July, Christmas Eve
Retirement:
Wisconsin Retirement System (Employee and Employer each contribute).
An optional Deferred Compensation Program is available.
Additional voluntary insurances are available, including: Vision, Dental, Accident, Disability and Critical Care. Premiums are payroll deducted for those who choose to enroll.
