What are the responsibilities and job description for the Office Manager-Planning & Zoning position at Bayfield County?
The purpose of this position is to devote key assistance to the Planning and Zoning Director to ensure efficient and productive department operations. Responsibilities involve independent judgment and initiative; performs administrative duties; legal liabilities/support; financial accountabilities; graphic designing; clerical tasks; provides precise information to interested persons, and requires a high degree of multi-tasking. This position supervises staff.
Physical Requirements
Clerical/Administrative
Financial
Legalities
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- Four Year degree in Accounting, Finance, Business Management, Land Use Planning, Geography or related field with two years of related work experience preferred. –or- Two year degree in Accounting, Finance, Business Management, Civil Engineering, Sustainability or related field with 4 years related work experience.
- At least 1 year of supervisory or management experience.
- Advanced experience with MSOffice Programs
- Notary Public or ability to obtain within 6 months of employment
Physical Requirements
- Long periods of sitting or standing
- Extensive use of computer monitor and keyboard entry
- Occasional bending and stooping
- May require occasional lifting of 30 pounds or less.
- On fieldwork days, may require walking / navigation on uneven terrains.
- Ability to talk and hear sufficiently to communicate in person and using electronic devices such as a telephone and computer
Knowledge, Skills, and Abilities
- Experience with governmental accounting system (i.e. New World Systems)
- Experience with budgeting and expense tracking
- Experience responding to open records requests
- Experience working with the public, other county departments and governmental agencies
- Grant experience including: filing, monitoring, reimbursements, and tracking
- Knowledge of applicable State Statutes and Codes and County Ordinances
- Strong organizational skills
- Ability to comprehend and interpret legal documents pertaining to department
- Ability to read and understand zoning maps, wetland, floodplain and other related map information
- Experience drafting legal notices, agendas, affidavits, and other department documents
- Experience preparing, setting-up and updating of web pages
- Knowledge of court proceedings pertaining to department
- Knowledge of Notary Public requirements
- Maintain confidentiality
- Ability to communicate effectively in writing and orally.
- Considerable interpersonal skills in handling difficult and stressful situations.
- Ability to work without supervision and to supervise the staff in the absence of the Director.
- Ability to project a courteous and professional image.
- This position also requires that the employee be available to work beyond normal work hours.
- Ability to maintain an effective working relationship with the general public, fellow employees, and other county departments.
Salary : $52,978 - $68,099
