What are the responsibilities and job description for the Administrative Assistant position at BayOne Solutions?
Role: Administrative Assistant
Location: Seattle, WA
About the role: International e-commerce company located in downtown Seattle is looking for a full-time office administrative assistant for our office. We’re looking for an energetic, motivated, and reliable team member who is willing to roll up their sleeves and join a jack-of-all-trades Admin team.
Some specific things you’ll work on:
- Oversee reception desk and lobby: shipping and receiving; visitor management (NDA); security badging; welcomes and directs employees and guest.
- Assist logistics such as escorting vendors, daily catering, mail distribution, office/team events.
- Maintain filing system, both electronic and physical (filling & scanning).
- Maintain overall office appearance and functionality by interfacing with various vendors and building engineers.
- Assist with meeting coordination to include, scheduling, inviting, arranging follow up for various vendor meeting (catering, janitorial, maintenance).
- Monitor equipment such as printer, coffee, water and ice machines, refrigerators, beverage coolers.
- Assist in space management: move, seat assignment, furniture reconfiguration.
- Assist in sending maintenance schedule communication emails.
- Prepare communications such as monthly newsletters, office events.
- Support in onboarding and offboarding
- Coordinate with the Onboarding Team for upcoming new hires.
- Prepare desks for new hires and remove personal belongings for any terminations.
- Set up New Hire Monday Breakfast.
- Office inventory management: kitchen, stationery, janitorial, first aid
- Check inventory and order snacks/drinks/kitchen/restrooms & stationary essentials.
- Re-stock and organize all office supplies.
- Support in various ad hoc tasks: preventive maintenance inspections, event coordinating, responds to administrative inquires and questions.
Basic Qualifications:
- Fluent in English
- Quick learner
- Product stocking experience and food handling experience
- High School Graduate
- Experience in Microsoft 365 applications – preferred
Best Regards,
Santosh Cherukuri
Email: scherukuri@bayonesolutions.com
