Purchasing Specialist

Company: Bayport Laboratories

Location: Houston, Texas (On-Site)

About Bayport Laboratories:

Bayport Laboratories is a dynamic and growing cosmetics contract manufacturer based in Houston, Texas. We are passionate about creating high-quality, innovative beauty products for a diverse range of clients. We foster a collaborative and fast-paced environment where individuals with a passion for cosmetics can contribute to our success.

Position Summary:

Bayport Laboratories is seeking a detail-oriented and enthusiastic Purchasing Coordinator to join our team in Houston, Texas. This entry-level to early-career role is an excellent opportunity for an individual with a genuine interest in the cosmetics industry and a desire to develop their skills in purchasing and supply chain management. The Purchasing Coordinator will be responsible for supporting the purchasing department in sourcing materials, managing vendor relationships, and ensuring the timely and cost-effective procurement of goods and services essential to our cosmetic manufacturing operations.

Responsibilities:

• Assist the Purchasing Manager with the sourcing and procurement of raw materials (ingredients, chemicals), packaging components, and other indirect materials required for cosmetic production.
• Research potential vendors, gather quotes, and compare pricing and specifications to identify the most competitive and reliable suppliers.
• Prepare and process purchase orders (POs) accurately and efficiently.
• Track and expedite orders to ensure timely delivery and minimize production delays.
• Maintain accurate purchasing records and documentation, including vendor information, pricing, and order history.
• Communicate effectively with vendors regarding order status, delivery schedules, and any discrepancies.
• Assist in the evaluation of vendor performance and contribute to the development of strong vendor relationships.
• Collaborate with internal departments, including Production, Quality Control, and R&D, to understand their material needs and ensure timely procurement.
• Assist with inventory management and monitoring to prevent shortages and excess stock.
• Identify and report any potential purchasing issues or discrepancies to the Purchasing Manager.
• Contribute to cost-saving initiatives and process improvements within the purchasing department.
• Stay informed about trends and developments within the cosmetics ingredient and packaging markets.
• Perform other administrative tasks and duties as assigned to support the purchasing function.

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration, Supply Chain Management, or a related field is a plus. 
• Must reside in the Houston, Texas metropolitan area.
• A demonstrable passion for the cosmetics industry and a keen interest in the product lifecycle.
• Strong interest in learning the principles and practices of purchasing and procurement.
• Excellent organizational skills and attention to detail.
• Ability to prioritize tasks and manage time effectively in a fast-paced environment. 
• Strong communication and interpersonal skills, with the ability to interact professionally with vendors and internal teams. 
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to learn and utilize purchasing software and systems.
• Proactive and eager to learn with a strong work ethic.
• Ability to work independently and as part of a team.

Skills:

• Vendor Communication
• Purchase Order Processing
• Data Entry and Record Keeping
• Organization and Time Management
• Attention to Detail
• Basic Negotiation Skills (willingness to learn)
• Inventory Awareness (willingness to learn)
• Teamwork
• Initiative
• Interest in the Cosmetics Industry

Benefits:

• Opportunity to work within the exciting and dynamic cosmetics industry.
• Gain valuable experience in purchasing and supply chain management.
• Collaborative and supportive work environment.
• Potential for growth and development within the company.