Executive Assistant

Executive Assistant

W2 Contract-to-Hire

Salary Range: $93,600 - $104,000 per year

Location: South San Francisco, CA - Onsite Role

Job Summary:

We require a seasoned executive assistant experienced in handling a wide range of administrative and executive support-related tasks in the life sciences space who can work independently with little supervision. This role is ideal for someone who enjoys the challenges of supporting a diverse team and will be responsible for several core functions in supporting the C-suite/Executive teams.

Duties and Responsibilities:

• Directly support the C-suite and other executives.
• Schedule and prepare for board, SAB, and executive-level meetings, including obtaining availability from other attendees and coordinating schedules.
• Prepare executive presentations for company or board meetings.
• Help manage complex calendars, coordinate meetings, and provide administrative support to the team.
• Coordinate international and domestic travel arrangements and prepare detailed itineraries.

Requirements and Qualifications:

• 5 years of experience in an administrative role supporting executives in a life sciences setting
• Strong knowledge of Microsoft Office Suite, including PowerPoint, Excel, and Outlook
• Self-starter who works well independently with little to no guidance or instruction
• Organized and detail-oriented
• Able to work in a fast-paced and quickly changing environment, skilled at prioritizing and multitasking
• Strong professional verbal and written communication skills
• Excellent troubleshooting and problem-solving skills

Bayside Solutions, Inc. is not able to sponsor any candidates at this time. Additionally, candidates for this position must qualify as a W2 candidate.

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