What are the responsibilities and job description for the Special Education Administrative Assistant (2024 - 2025) position at Baystate Academy Charter Public School?
Description: Baystate Academy Charter Public School (BACPS) is a college preparatory charter school in Springfield, MA. BACPS is providing rigorous academic standards and educational opportunities rooted in health sciences to students in grades 6 – 12. Through unique partnerships with Baystate Health, Springfield Technical Community College, and EL Education, BACPS will prepare students to enter the world of higher education and health careers with scientific knowledge, ethics, integrity, and compassion.
The Special Education Administrative Assistant will work cooperatively with the Director of Special Education as well as other Special Education staff and school building personnel. Ideal candidates have excellent time management and communication skills and work well as a part of a larger team. They can learn and have a familiarity with basic special education timelines, maintain confidentiality, and respond to changing needs with flexibility. Previous experience with PowerSchool or similar student information systems is preferred.
Major responsibilities include:
Knowledge of Individual Education Plans (IEPs), Frontline Special Education Management System (formerly eSped), purchase order requests, processing and tracking of all IEP-related documentation including but not limited to IEPs, consent forms, meeting invitations, evaluation requests and progress reports.
Other duties include:
- Respond to correspondences in a timely and professional manner.
- Maintain accurate student files and records.
- Process all appropriate paperwork for students with special education services.
- Ability to maintain confidentiality.- Must be able to perform work efficiently and accurately within the given due dates.
- Must be a strong team player, able to collaborate well with others.
- Basic computer competence including standard office software (ex. Word and Excel) and data entry in the student management systems.
- Other duties as assigned by the Evaluation Team Leader, Principal and Director of Special Education.
- WIll support the front office and Business Manager with tasks as available including: supply dissemination, operational projects and parent communications.