Finance Supervisor

Financial Department Manager for Baystate Interpreters, Inc.

About Us

Baystate Interpreters Inc. is a leading interpreting agency specializing in delivering exceptional language services to clients across the healthcare, education, government, business/corporate and insurance industries. We collaborate with a large network of highly skilled 1099 independent interpreters to ensure seamless, high-quality communication for diverse communities.

Position Summary

The Finance Manager will oversee the financial operations of the company, ensuring accurate reporting, efficient processes, and compliance with contractor-related financial guidelines (1099). The ideal candidate will have experience managing finances in a dynamic service-based environment, handling contractor payments, managing customer billing, and driving collections efforts to optimize cash flow.

Key Responsibilities

1. Financial Management & Reporting

o Prepare and manage monthly, quarterly, and annual financial statements.

o Oversee budgeting, cash flow forecasting, and variance analysis.

o Monitor accounts receivable, accounts payable, and revenue recognition.

2. Customer Billing & Collections

o Oversee client billing processes, ensuring invoices are accurate, timely, and aligned with contract terms.

o Monitor accounts receivable aging reports and proactively manage collections to maintain healthy cash flow.

o Communicate with clients to resolve billing discrepancies and payment delays.

o Implement and refine systems to improve billing accuracy and collection efficiency.

3. Contractor Payments & Compliance

Baystate Interpreters, Inc.

55 Lake Street, Suite 300

Gardner, MA 01440

Gardner, MA 01440

o Manage payments for 1099 independent interpreters, ensuring timely and accurate processing.

o Oversee 1099 tax form generation and distribution at year-end.

o Ensure compliance with IRS regulations and reporting requirements for independent contractors.

4. Payroll & Tax Management

o Oversee tax filings, including federal, state, and local tax compliance.

o Address questions and discrepancies related to contractor payments and tax documents.

5. Process Optimization

o Evaluate and streamline financial processes to ensure efficiency and accuracy.

o Implement financial systems, tools, or software to improve reporting, billing, and payment workflows.

6. Collaboration & Leadership

o Work closely with the operations team to align financial processes with business goals.

o Provide financial insights to leadership for decision-making and growth initiatives.

o Train and guide junior finance or administrative staff as needed.

Qualifications

 Bachelor’s degree in Finance, Accounting, or related field (CPA or MBA is a plus).

 5 years of experience in finance or accounting, preferably in a service-based or contractor-heavy environment.

 Strong understanding of 1099 contractor payment processes and IRS compliance.

 Experience managing customer billing and collections processes.

 Proficiency in accounting software (e.g., QuickBooks) and Microsoft Excel.

 Experience with financial systems, reporting, and cash flow management.

 Excellent analytical, problem-solving, and organizational skills.

 Strong communication and interpersonal abilities.

Why Join Us?

 Opportunity to make a meaningful impact in a diverse and growing organization.

 Collaborative and supportive team environment.

 Opportunities for professional growth and development.

Job Type: Full-time

Pay: From $25.00 per hour

Schedule:

• Monday to Friday

Work Location: In person

Salary : $25