Bookkeeper

JOB DESCRIPTION: BOOKKEEPER

CLASSIFICATION PURPOSE

This non-exempt position is responsible for implementing, monitoring, and improving all corporate accounting policies, payroll functions, and associated administrative programs, all of which entail diligence, procedural efficiency, and report generation; performs related work as required.

ESSENTIAL FUNCTIONS

The examples of functions listed in this job description are representative, but not necessarily exhaustive, of any one position in this job classification. Management may assign other functions not listed herein at its sole discretion.

Performs multiple accounting functions including: Accounts Payable (e.g., vendor payments, manual checks, bill payment schedule, memorized transaction instructions and list), Accounts Receivable (e.g., tracking customers and new jobs, prepare and record deposits, monitor lien releases, receive on-line payments, produce aging reports) and payroll (e.g., timecards, employee background checks, check distribution, garnishments, call-in and manual payroll procedures, and 401k contributions);

• Conducts banking procedures (e.g., computer/manual check writing, petty cash, reconciliations, remote deposits, and financial reports).
• Oversees billing procedures (e.g., instructions, pre-billing reports, memorized transactions, and data entry).
• Develops system to account for financial transactions by establishing a chart of accounts.
• Defining bookkeeping policies and procedures.
• Maintains subsidiary accounts by verifying, allocating, and posting transactions;
• Balances subsidiary accounts by reconciling entries;
• Maintains general ledger by transferring subsidiary account summaries;
• Balances general ledger by preparing a trial balance;
• Maintains historical records by filing documents;
• Prepares financial reports by collecting, analyzing, and summarizing account information and trends;
• Complies with federal, state, and local legal requirements by studying requirements;
• Records financial transactions using QuickBooks;
• Arranges payment of accounts;
• Prepares and sends invoices and receipts to debtors;
• Processes payroll and maintains employee records;
• Conducts bank reconciliations;
• Prepares a Business Activity Statement; verifies figures and reports for accuracy;
• Reports data irregularities to management;
• Produces balance sheets, income statements and other financial documents;
• Coordinates various insurance programs (e.g., auto, liability, health, dental, renewals, claims, and payments);
• Conducts data entry;
• Performs administrative functions (e.g., record keeping, filing, documentation);
• Completes and reviews various forms for accuracy, completeness, and compliance;
• Uses Microsoft Office Suite and standard office equipment; and
• Provides excellent service (e.g., accurate, complete, and timely) to clients, vendors, and company staff in a courteous and efficient manner.

COMPETENCIES

• Accounting: Conducts accounting functions (e.g., enhancements billings, accounts payable/receivables, invoice coding); coordinates the payroll process; produces various accounting reports.
• Results Oriented: Maintains focus on outcomes; is proactive and goal oriented; concentrates on meeting objectives, delivering to the required time, cost, and quality; holds performance as more important than process; sets specific, measurable goals, and takes efficient action to accomplish success.
• Decision Quality: Consistently makes effective, timely, and sound decisions; solicits information from multiple sources prior to making a judgment; addresses goals, resources, and intangibles; considers implications and contingency plans associated with all decisions.
• Record Keeping: Maintains all customer copy contract files, human resources paperwork, and payroll records to ensure compliance with local, state, and federal law; maintains documentation; is well organized, accurate, and current.
• Customer Service: Consistently exceeds customer expectations; keeps customers well-informed, listens to them attentively, and addresses their concerns; enacts a personal approach to customer service.
• Interpersonal Skills: Treats others with respect, collaboration, and support in such a way that work relationships are improved and morale is increased; is approachable; has effective communication skills.

EDUCATION/EXPERIENCE

An example of the preferred education, training, and/or experience that demonstrates possession of the knowledge, skills, and competencies for this position includes: at least three (3) years of professional experience involving accounting practices, QuickBooks, and organizational procedures.

ESSENTIAL PHYSICAL CHARACTERISTICS

The physical characteristics described here are representative of those that must be met by an employee to successfully perform the functions required by this job classification. Reasonable accommodation may be made to enable an individual with qualified disabilities to perform the functions of this job classification, on a case-by-case basis.

Frequent: sitting, time spent on the telephone, repetitive use of hands to operate computers, printers, and office equipment, standing, bending and stooping, twisting of waist side-to-side, turning and flexion of the neck, lifting and carrying objects weighing up to 50 pounds; normal manual dexterity and hand-eye coordination; corrected hearing; specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus and vision to normal range.

SPECIAL NOTES, LICENSES AND CERTIFICATIONS

Pre-employment: Incumbents must sign the Confidentiality, Non-disclosure, and Non-solicitation Agreement prior to their first day on the job.

License: A valid driver’s license, which must be maintained throughout employment in this job classification, is required at the time of appointment. Employees in this job classification may be required to use their own vehicle.

Language: Fluent English communication skills are required of this job classification.

Certifications: No specific certifications are required of this position.

Working Conditions: Work is conducted predominately in an office environment with associated noise, space, and computer screen exposure

Background Investigation: Incumbents must have a reputation for honesty and trustworthiness. Misdemeanor and/or felony convictions may be disqualifying depending on type, number, severity, and regency. Prior to appointment, candidates may be subject to a background investigation and/or drug test.

Introductory Period: Incumbents appointed to this job classification serve an introductory period of three months.

KEY PERFORMANCE INDICATORS

The Key Performance Indicators for this position will be specified at the time of appointment.

Job Type: Full-time

Pay: $18.00 - $28.00 per hour

Expected hours: 8 per week

Benefits:

• 401(k)
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Supplemental Pay:

• Overtime pay
• Yearly bonus

Ability to Commute:

• Northfield, NJ 08225 (Required)

Ability to Relocate:

• Northfield, NJ 08225: Relocate before starting work (Required)

Work Location: In person

Salary : $18 - $28