Payroll Specialist

Job Description

Job Description

What you'll do :

• Manage payroll using the accounting software to ensure timely and accurate pay for employees, running associated payroll reports and maintaining up-to-date payroll records.
• Implement, maintain, and review payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Process weekly and bi-weekly multi-state payroll for union & non-union employees accurately and timely.
• Process and submit union dues payments.
• Process, report and pay multi-state payroll tax liabilities monthly, quarterly and annually as required.
• Set up and maintain log of all garnishments / tax levies and remit all payments to respective agencies in accordance with each garnishment order.
• Review all garnishment related notices and prepare and process garnishments withholdings as authorized.
• Manage, report and remit other payroll deductions including employee insurance premiums, 401(k) contributions, employee loans and miscellaneous deductions.
• Assist employees with payroll related issues and questions.
• Participate in orientation presentations to train new employees on eAccess and Mobile time card entry.
• Troubleshoot & resolve issues related to payroll; including placing stop payments on lost paychecks and issuing replacement, correcting wage and / or benefit rates, and resolving incorrect hours worked for correct payments.
• Maintain payroll information by collecting, calculating, and entering data on payroll software systems. Prepare payroll checks, as needed.
• Process lay-off checks for voluntary and involuntary terminations as requested.
• Reconcile payroll journals to general ledger monthly.
• Prepare and distribute all annual tax reporting documents including W-2s and 1099s.
• Facilitate audits by providing records and documentation to auditors.
• Identify and recommend updates to payroll processing software, systems, and procedures.
• Prepare and maintain accurate records and reports of payroll transactions.
• Maintain employee confidence and protect payroll operations by keeping information confidential.
• Prepare reports by compiling summaries of earnings, taxes, deductions, and nontaxable wages.
• Calculate, track and input commissions and bonuses.
• Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Perform other duties as assigned.

What you'll bring :

Physical Demands : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Working Conditions : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Ability to pass a comprehensive background check and drug screen.