What are the responsibilities and job description for the Administrative and Operations Support - Jacksonville, FL position at BBCH Support Services, LLC?
BBCH Support Services, LLC is seeking a Full Time Administrative / Operations Support person to perform multiple duties at our Jacksonville, FL office. This job operates in a professional office environment. The ideal candidate is an outgoing, friendly, motivated, and professional individual with excellent communication skills who is willing to be part of a larger Administrative / Operations Support team that provides all around support to the local office and throughout the entire BBCH organization.
Our first-class benefits, including salary, insurance, 401k, and profit-sharing, far exceed industry standards. If you are a self-motivated individual who enjoys engaging with people and takes pride in delivering outstanding service, then we want to hear from you!
Responsibilities
- Greet and welcome visitors with a warm and professional demeanor, ensuring a positive first impression.
- Manage incoming/outgoing calls using MS Teams,
- Responsible for arranging, receiving, and distributing of incoming and outgoing mail (including USPS, UPS, FedEx, courier services, etc.).
- Provides support to the office and operations team including copying, mailing, compiling reports, etc.
- Responsible for overseeing the maintenance of office equipment, including copier, fax machine, postage machine, etc.
· Maintain and order office supplies (this means being aware of when supplies are running low and being proactive in ordering).
· Assist in managing New Employee Set Ups and helps with new employee onboarding;
- Assist employees with questions regarding on line time and expense reporting;
- Helps employees with issues regarding reconciliation of p card transactions.
- Help manage Fleet for the ENV business line;
- Support the field employees by being a resource they can call for help when they are in remote locations;
- Assist vendors in any payment issues by interfacing with existing accounting system; and
- Assist with miscellaneous copying, scanning, filing, organizing, office organization, etc.
Qualifications
- Basic computer skills in Microsoft Word, Excel, PowerPoint and Teams
- Strong verbal and written communication skills.
- Strong organizational abilities and the ability to multitask effectively in a fast-paced environment.
- Proficiency in using office equipment, including telephone systems, printers, and computers.
- A high school diploma is required, and college courses are a plus.
- One year of working experience is preferred.
- As a condition of employment, you may be required to pass a pre-employment drug screening and have acceptable references and background check results.
Working Environment
Job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, and mouse. The work described herein is primarily a modern office setting. Remote or hybrid working is not an option – the position requires being in the office and available for supporting the staff and operations.
Physical Requirements
Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about. Near visual acuity to review documentation, ability to hear and understand speech at normal room levels.
Travel and relocation expenses are not applicable for this position.
Job Type: Full-time
Pay: $19.97 - $21.27 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Referral program
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $20 - $21