What are the responsibilities and job description for the Onsite Event Coordinator position at BCD Meetings & Events?
About Us
At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.
Headquartered in Chicago, with locations in 50 countries across the world, BCD M&E’s team of 1,800 people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.
While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something.
See what life is about at BCD M&E at bcdme.com/careers
About The Role
The Onsite Event Coordinator will support the planning and execution of standard events at our client’s world
headquarters. This entry-level role is ideal for individuals looking to start a career in event planning, with
a focus on event setup and essential administrative tasks.
As an Onsite Event Coordinator, you’re skilled with and passionate about:
Click ‘Apply Now’ to be considered.
THE PERKS
Flexible Working
We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.
Room to Grow
Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.
Everyone has a voice
We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.
Make your move
The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move.
We’ve got you covered
Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.
We’re positive. You’ll love it.
It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.
We carefully consider a wide range of compensation factors, including your professional background and experience. The salary range for candidates in applicable jurisdictions in the US for the position of Onsite Event Coordinator is between $60,000 - $68,000 The actual pay depends on your skills, qualifications, experience, geographical location, and project budget.
At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.
Headquartered in Chicago, with locations in 50 countries across the world, BCD M&E’s team of 1,800 people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.
While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something.
See what life is about at BCD M&E at bcdme.com/careers
About The Role
The Onsite Event Coordinator will support the planning and execution of standard events at our client’s world
headquarters. This entry-level role is ideal for individuals looking to start a career in event planning, with
a focus on event setup and essential administrative tasks.
As an Onsite Event Coordinator, you’re skilled with and passionate about:
- Event Planning Support
- Plan and organize low complexity events, aligning with client goals and ensuring all event details are in place.
- Manage catering orders and arrange room setup details to align with client preferences and event requirements.
- Collaborate with cross-functional teams, including catering, setup, and AV, to ensure event readiness.
- Event Execution Support
- Supervise event setup, actively managing logistics to ensure smooth and efficient operations.
- Serve as a point of contact on-site, addressing issues and maintaining close communication with all teams involved.
- Ensure all event aspects, from room setup to AV requirements, are delivered according to client specifications.
- Event Close-Out & Data Management
- Complete post-event close-out tasks, including data entry and documentation, ensuring accurate records.
- Support event evaluations by tracking key details and insights for improvement.
- Bachelor’s degree in Event Management, Hospitality, or a related field preferred; an associate degree or equivalent experience in event support is acceptable.
- 0-2 years in event coordination or related field; relevant internship experience is a plus.
- Strong attention to detail, organizational skills, and a customer-focused approach.
- Proactive nature, eager to learn, and able to work collaboratively in a team environment.
- This role is in-person, with the primary expectation of being on-site at the client’s headquarters for a minimum of 4 days per week
- Our standard working hours are 8:30 AM -5:30 PM, Monday through Friday
Click ‘Apply Now’ to be considered.
THE PERKS
Flexible Working
We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.
Room to Grow
Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.
Everyone has a voice
We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.
Make your move
The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move.
We’ve got you covered
Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.
We’re positive. You’ll love it.
It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.
We carefully consider a wide range of compensation factors, including your professional background and experience. The salary range for candidates in applicable jurisdictions in the US for the position of Onsite Event Coordinator is between $60,000 - $68,000 The actual pay depends on your skills, qualifications, experience, geographical location, and project budget.
Salary : $60,000 - $68,000
