Ground Transportation Planner

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.

Headquartered in Chicago, with locations in 50 countries across the world, BCD M&E’s team of 1,800 people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something.

See what life is about at BCD M&E at bcdme.com/careers

Ground Transportation Planner

In this client-facing role, you will support the Ground Transportation Logistics Lead, ensuring seamless execution of ground transportation logistics for meetings and events catered to executives. Your organization skills and multitasking abilities will play a vital part in pre-planning, on-site management, and post-meeting follow-ups.

As Ground Transportation Logistics Coordinator, you will:

• Manage multiple event transportation needs concurrently
• Assist with pre-event coordination including data entry and tracking
• Collaborate with event planners, corporate travel, and third-party vendors
• Serve as a liaison for Executive Admins regarding schedule changes
• Oversee onsite management, confirming vehicles are ready for transportation

You're good at:

• Project management and providing consultation to clients about transportation processes
• Communicating effectively, both verbally and in writing
• Demonstrating a professional presence while interacting with executives and attendees
• Anticipating client needs and maintaining high attention to detail
• Problem-solving and managing multiple priorities under pressure

You might also have:

• Prior experience in meeting and event planning
• Knowledge of group ground transportation logistics and incentive programs
• Experience working in a collaborative team environment
• Familiarity with domestic and international air travel destinations
• Strong organizational and time management skills

You should know:

• This role requires 50% travel for onsite events
• Regular working hours may extend due to event schedules and logistics needs
• The position demands adaptability to changing scenarios and effective stress management while meeting deadlines

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THE PERKS

Flexible Working
We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

Room to Grow
Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voice
We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

Make your move
The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move.

We’ve got you covered
Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We’re positive. You’ll love it.
It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.

We carefully consider a wide range of compensation factors, including your professional background and experience. The salary range for candidates in applicable jurisdictions in the US for the position of Ground Transportation Planner is between $57,000 - $85,000 The actual pay depends on your skills, qualifications, experience, geographical location, and project budget.

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