Executive Assistant to 2 Executives and their AI team in boutique, midtown investment firm

Our client, a boutique financial services firm located in upper Midtown Manhattan, is looking to hire an Executive Assistant to provide support their growing AI team.  This is a great opportunity to primarily assist the 2 senior executives on the team, with some additional support for their dynamic, high-energy team. The ideal candidate should have 5 plus years of administrative experience supporting a team in the financial services industry. The successful candidate will be flexible, responsive, and have the ability to multi-task with ease. They will possess confidence, a positive attitude and be a team player. Strong attention to detail and a hardworking mentality is a must.

RESPONSIBILITIES                            

• Organize and coordinate meetings, conferences, and travel arrangements (both domestic and international)
• Maintain schedules and calendars for the team
• Prepare and submit expenses reports using Concur
• Screen and forward calls, provide information, take messages and schedule appointments
• Prepare and manage correspondence and documents
• Coordinate lunches, dinners and events, if needed
• Ongoing ad hoc projects and special assignments as requested
• Light personal work as needed
• Meeting prep 

REQUIREMENTS

• 5 years of prior administrative support or related experience
• Superb written and verbal communication skills
• Excellent knowledge of administrative procedures
• Familiarity with Concur 
• Strong working knowledge of computers and relevant software applications, primarily Microsoft Word and Outlook
• Must be punctual, dependable and have possess discretion
• Ability to work well independently and as part of a team!

 
SALARY
$120-130K base Discretionary Bonus Opportunity Excellent Benefits/Perks

HOURS
8:30/9am-5/5:30pm Flexibility for some OT as needed
5 days/week in office



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