Executive Assistant to support Team at Hedge Fund in Midtown

Our client, a well-known and respected hedge fund, is looking for an EA to provide administrative and organizational support for a team of Senior Researchers. This role is a true admin role, and would prefer someone who is a career Executive Assistant and looking for a fast-paced, heads down environment where they can stay and grow over their tenure. The successful candidate will be a self-starter who has demonstrated the ability to function independently in a fast-paced, dynamic, and demanding environment.  This person will be intellectually curious, intuitive, detail oriented, resourceful, trustworthy and have the highest ethical standards. This person will add value by working on simultaneous projects with minimal supervision and exemplary follow-through. This role is 5x days a week in their NY office.


RESPONSIBLITIES:

• Coordinate high volume of internal and external meetings 
• Calendar planning: screen for conflicts and make sure teams are prepared for meetings (travel accommodations)
• Log meeting details in database
• Collect and organize research reports, models, and company quarterly and annual reports  
• Book travel arrangements including flight, hotel and ground transportation for team
• Process expense reports for team
• Perform special projects for teams or management which may require utilizing various applications (e.g. internal proprietary software, Factset, Bloomberg)
• Eventually develop basic understanding of industries (energy, industrials, financials, consumer, technology, media and telecom) to better service the teams  
• Learn about the technology infrastructure of the business, investment philosophy and risk framework
• Participate in weekly business meetings with teams
• Ad hoc projects as required 

REQUIREMENTS:  

• Bachelor’s degree required.
• Minimum 3-5 years administrative assistant experience, preferably within financial services (preferred, but not required)
• Proficiency in Microsoft Office (e.g. Excel, Word, PowerPoint and Outlook) and related software
• Strong time management skills: ability to effectively balance multiple tasks with competing priorities
  • Excellent organization skills; detail oriented
• Sense of ownership for one’s work
• Proactive in following up on details, anticipating issues, and closing the loop on all requests 
• Ability to exercise discretion when managing confidential information, working across multiple teams and functions 
• Mature and strong inter-personal skills; able to interact professionally with peers and senior level management
• Must be teamwork oriented with ability to work independently with minimal guidance 
• Adept at problem solving, with ability to be flexible; may act as a resource to other administrative staff 
• Excellent English, grammar, written and verbal communication skills  
• Possess a genuine desire to learn and work in an environment where there is room for growth / and increasing responsibility (short and long-term)

SALARY
$90-115K base (DOE) discretionary bonus paid OT ($20-30K built into the hours annually) almost fully covered benefits and great perks ($150K total cash compensation (base paid OT bonus)). 

HOURS
8:30am-5:30pm  availability for OT 

#IND1

Salary : $20,000 - $30,000