What are the responsibilities and job description for the Human Resources Specialist position at BCS Parts?
POSITION: Human Resources Specialist
DEPARTMENT: Administration
CLASSIFICATION: Non-Exempt, Full-Time
SUMMARY:
General Responsibilities:
The Human Resources Specialist is responsible for aiding with talent acquisition and recruiting efforts, training and development, benefits administration and fleet administration. This position also reviews and makes recommendation all policies, procedures, and oversees safety programs.
Reports to: HR Manager
Direct Reports: None
Direction:
- Minimal supervision.
- Requires self-motivation.
MAJOR RESPONSIBILITIES:
35% Talent acquisition and recruiting efforts, pre-employment, and onboarding administration.
- Screens applicants and resumes for open positions.
- Contacts candidates for first and second round interviews and requests additional assessments or working interviews as necessary.
- Represents BCS at various career fairs and on-campus college recruiting with HR Generalist to attract new talent.
- Assists with annual Engineer Fair.
- Ensure all new hire onboarding documentation and pre-employment tasks are complete prior to start date.
- Conduct wage data research prior to posting open positions.
- Sources candidates through unconventional methods.
- Calls references as needed.
- Serves as main point of contact for candidates.
20% Training & Development Management
- Provides necessary education and materials to managers and employees including workshops, manuals, employee handbooks, and standardized reports.
- Assists supervisors with employee training paths, and schedules employee training.
- Coordinates and tracks employee training plans and paths.
- Coordinates with education manager, supervisors, and employees on upcoming training needs.
- Book travel for employees attending training, as needed.
- Schedules annual performance reviews for all BCS employees.
10% Assists with employee benefit administration.
- Assists with 401(k) administration.
- Files all unemployment claims and attends hearings, as needed.
- Enter and update benefit deductions in payroll software when applicable.
- Supports employees with benefit related questions.
- Files FMLA and ADA leave requirements.
- Help with benefit plan audits as required.
10% Oversees employee safety program and employee engagement program.
- Schedules yearly safety training and tracks completion percentage.
- Manages workers compensation claims and documentation.
- Assists with yearly safety audits and budgets.
10% BCS Fleet Management
- Manage vehicle tracking log.
- Work with car dealers and service providers.
- Manage purchase of new vehicles, inspections, vehicle registrations.
- Make vehicle recommendations and cost benefit proposals to HR Generalist.
- Gathers data and proposes yearly vehicle budget and reviews budget quarterly.
- Documents and reports vehicle related incidents and works as liaison between employee and insurance/body shop.
- Champion of GPS platform, along with tracking and reporting with Managers and Directors
10% Assists with establishing policies, employee retention efforts and open communication with employees as needed.
- Reviews and recommends changes on company policies and assists in communication of updated policies to BCS employees.
- Helps establish new policies (as applicable) by staying abreast of the local, state, and federal laws and regulation changes.
- Administers employee pulse surveys and compiles data into reports for leadership to review.
- Establishes network with local professionals to curate topics for monthly employee Lunch and Learns to promote employee engagement and communication.
- Facilitates open communication with employees.
- Other ad-hoc duties as required.
5% Manages data entry for HR platforms
- Enters information and documentation into various platforms used by the Administration department.
- Keeps information and documentation up to date and organized.
- Conducts audits as needed.
QUALIFICATIONS
Education
- Bachelors degree in business, human resources, or related discipline, preferred, or some course work at a small college or community college.
Skills and Experience
- 1-2 years experience in an HR related position or function, preferred.
- Exposure to recruiting or training development, preferred.
- Familiar with federal, state, and local policies as they relate to employee leave.
- Experience with safety programs within construction industry, preferred.
- Excellent oral and written communication skills.
- Mathematical abilities to add, subtract, multiply and divide all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ration, and percent and create and interpret graphs, helpful.
- Strong problem solving ability.
- Detailed and thorough in completing job tasks.
- Ability to use logic and reason.
Certificates, Licenses, Registrations
- Valid driver license
Other Requirements
- Requires occasional overnight stays.
- May require occasional local travel.
- May require occasional evening or weekend work.
Training and development:
- Completes continuing education as identified.