What are the responsibilities and job description for the Front Desk Administrative Assistant position at BEA Architects?
BEA Architects Inc., a world-renowned architectural design firm headquartered in Miami, has established a reputation as an innovative provider of leading-edge design solutions, providing planning, architectural, engineering and interior design services since its inception in 2000. We are looking for a dynamic, communicative, organized and responsible Front Desk Administrative Assistant.
Responsibilities:
- Answer incoming calls and direct to appropriate individual
- Greet visitors, vendors and clients, ascertain the nature of visits and direct to the appropriate individual
- Monitor and maintain all office supplies inclusive of printer supplies, janitorial supplies and place monthly orders
- Sort, date stamp and distribute incoming mail/deliveries
- Prepare communications, such as memos, emails, and other correspondence
- Handle administrative tasks such as filing, data entry, and maintaining records
- Collaborate with team members to ensure smooth office operations
- Complete all outbound mail requests using FedEx, UPS & Pitney Bowes
Requirements:
- Bilingual English/Spanish a must
- Strong written and verbal communication
- Highly organized and detail-oriented
- Proficient in Microsoft Office (Outlook, Word and Excel)
- Self-starter with excellent time management and follow-through
- Ability to manage multiple tasks and prioritize assignments
- Previous experience in an office or administrative role is advantageous
- A proactive attitude with strong problem-solving capabilities is essential for success in this position
- Strong interpersonal skills, comfortable working with people at all organizational levels
What We Offer:
· Competitive salary and benefits package
· Complimentary lunch
· Access to our on-site gym
· Health, vision, dental, and life insurance benefits
E.O.E.
Salary : $17 - $20