What are the responsibilities and job description for the Legal Assistant position at Beach Front Property Management, Inc.?
Description
About Us:
Beach Front Property Management Inc. is a leading provider of property management services, specializing in enhancing the value and performance of both residential and commercial properties. We are known for our professionalism, integrity, and commitment to excellence. Currently, we are looking for a detail-oriented and motivated Legal Assistant to join our team.
Position Overview:
We are looking for a Legal Assistant to join our team in Long Beach, CA. This role will support various departments with a focus on legal compliance within property management. You will collaborate with executive leadership and legal team by performing a variety of administrative and clerical duties. If you have 3-5 years of experience in the field and have knowledge in real estate or housing compliance, strong organizational skills, and excellent communication abilities, we'd love to hear from you!
Position Type: Full-Time
Hours: 40 hours per week
Locations: Long Beach, CA
Pay Rate: $69,000.00 to $80,000.00 annually
Key Responsibilities:
- Legal Document Coordination: Oversee the preparation and facilitation of legal documents (such as lease agreements, contracts, amendments, and notices) in collaboration with attorneys.
- File and Contract Management: Manage centralized case files, track critical dates, renewals, and key contractual deadlines.
- Compliance Support: Ensure adherence to local, state, and federal regulations in property management, and monitor changes in relevant laws and regulations.
- Research: Stay updated on landlord-tenant laws, zoning ordinances, and real estate regulations to ensure ongoing compliance.
- Risk Management: Identify potential legal risks and work with legal teams to develop strategies for risk mitigation.
- Record Keeping: Maintain organized legal files, databases, and document retention systems to ensure compliance and readiness for audits.
- Stakeholder Communication: Act as the point of contact between legal, internal teams, external partners, vendors, and tenants, ensuring clear and effective communication.
- Special Projects: Support additional tasks and projects to contribute to the company’s objectives.
Requirements
Qualifications:
- Education: A bachelor's degree in legal studies, compliance, real estate, or a related field is required.
- Experience: At least 3 years of experience in legal or compliance roles, preferably within property management, real estate, or corporate law.
- Knowledge: Strong knowledge of property management legal compliance and real estate law is highly preferred.
Skills:
- Excellent written and verbal communication skills
- Strong organizational abilities and attention to detail
- Proficient in Microsoft Office Suite and legal research software
- Ability to handle confidential and sensitive information with discretion
Competencies:
- Attention to Detail: Consistently produces accurate work
- Problem Solving: Proactively identifies and resolves issues independently
- Time Management: Manages multiple priorities efficiently and meets deadlines
- Interpersonal Skills: Communicates effectively with colleagues, vendors, tenants, and stakeholders
Working Conditions:
- Primarily office-based, with occasional travel to property locations as needed. Standard business hours, with flexibility based on departmental requirements.
Beach Front Property Management, Inc. is an equal opportunity employer and provides reasonable accommodations to applicants with disabilities. Beach Front Property Management, Inc. complies with applicable Federal and California civil rights laws and does not discriminate on the basis of race, color, national origin, ancestry, citizenship, age, physical or mental disability, sex, gender, gender identity or expression, change of sex or transgender status, pregnancy, childbirth, breastfeeding, medical condition, reproductive health decision making, religion, creed, marital status, sexual orientation, current or former military and veteran status, genetic information, or any other basis protected by federal, state or local law.
Salary : $69,000 - $80,000