What are the responsibilities and job description for the Aesthetic Practice Coordinator position at Beach Haven Rx?
Job Overview
Beach Haven is a thriving medical aesthetics spa located in the heart of Ann Arbor. We specialize in hair removal (waxing and sugaring), spray tanning, and medical aesthetic services like Botox, fillers, and chemical peels. Our team is passionate, hardworking, and dedicated to creating a warm, professional environment for both clients and staff.
We are looking for an experienced and organized practice coordinator to oversee daily operations, manage our front desk, support the team, and ensure a seamless client experience. This is a full-time, in-person role with a key leadership presence at the spa.
Responsibilities
- Manage the overall operations of the medical practice, ensuring efficient workflow and optimal patient care.
- Lead front desk operations and ensure a welcoming, professional environment
- Oversee scheduling, client check-in/out, and payment processing using salon/spa software
- Manage inventory for retail and backbar supplies; place orders as needed
- Train and support front desk staff as the team grows
- Maintain cleanliness, organization, and supply levels throughout the spa
- Handle customer service issues and ensure high client satisfaction
- Assist with monthly reporting and administrative tasks
- Support marketing and promotional efforts when needed
Qualifications
- Familiarity with spa/medspa booking and POS systems (e.g., Mangomint)
- Strong organizational and communication skills
- Confident managing both tasks and people in a fast-paced setting
- Self-starter with a positive attitude and professional demeanor
Compensation & Benefits:
- $18–$20/hour, depending on experience
- Full benefits package (health, dental, vision)
- Paid time off
- Employee discounts on services and products
- Fun, supportive team culture
Job Types: Full-time, Part-time
Pay: $20.00 per hour
Expected hours: 40 per week
Benefits:
- Dental insurance
- Employee discount
- Health insurance
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Experience:
- front desk: 1 year (Preferred)
Ability to Commute:
- Ann Arbor, MI 48104 (Required)
Ability to Relocate:
- Ann Arbor, MI 48104: Relocate before starting work (Required)
Work Location: In person
Salary : $18 - $20