What are the responsibilities and job description for the Real Estate Office Assistant position at Beach Properties Real Estate LLC?
We are seeking a highly organized and detail-oriented Administrative Assistant to support our dynamic real estate team. This role requires excellent communication skills, professionalism, and the ability to manage multiple tasks efficiently in a fast-paced environment. Responsibilities include scheduling and coordinating property showings, answering and directing calls, sending listing information, managing a client database, navigating the MLS to input and update property listings, drafting professional emails and correspondence, and ensuring accuracy in all documents and communications. The ideal candidate will have strong organizational skills, proficiency in Microsoft Office, CRM software, and MLS platforms, and the ability to oversee and manage junior team members when necessary. A polished and professional appearance is required. This position offers one week of paid vacation / PTO, five paid holidays, and an opportunity to grow within a supportive and high-energy team environment. If you are motivated, detail-oriented, and eager to excel in real estate administration, we encourage you to apply!
Compensation : 40,000
Responsibilities :
- Schedule and Coordinate Showings – Arrange property showings, confirm appointments, and manage calendars for agents.
- Answer and Direct Calls – Serve as the first point of contact, provide excellent customer service, and handle inquiries professionally.
- Send Listing Information – Distribute property details, marketing materials, and updates to clients and prospects.
- Manage Client Database – Maintain and update records in CRM software, ensuring organized and efficient follow-ups.
- Navigate the MLS – Input and update property listings, research market data, and generate reports as needed.
- Draft and Send Professional Communication – Write clear, direct, and professional emails, correspondence, and internal memos.
- Oversee Team Members (If Needed) – Provide guidance and support to administrative or support staff as required.
- Maintain Attention to Detail – Ensure accuracy in all documentation, listings, and client communications.
- Professional Appearance and Conduct – Maintain a polished and presentable image in all business interactions.
- Assist with Office Operations – Support day-to-day administrative functions, organize files, and handle special projects as needed.
This role requires strong multitasking abilities, organization, and adaptability in a fast-paced real estate environment.
Qualifications :
This position is ideal for a motivated and detail-oriented professional looking to grow within a dynamic real estate team.
About Company
Beach Properties Real Estate Group is the premier, full-service real estate company serving Mexico Beach, St. Joe Beach, Windmark Beach, Port St. Joe, and Cape San Blas area, along with Indian Pass and the surrounding areas. Broker / Owner Kaye Haddock is the #1 Agent in Closed Sales in the area year after year. The entire team will work hard to find the perfect property for you. #LiveTheBeachLife
Salary : $40,000
