The Pediatric Office Coordinator, near Destin, FL

Pediatric Office Coordinator, Full-Time Position
A unique employment opportunity to be directly involved with daily pediatric patient interactions while performing vitally important administrative functions to further the success of a thriving pediatric practice in Niceville, FL , only 10 min from the white sandy beaches of Destin, FL.

Location: Niceville, FL
Reports to: Lalitha Vadlamani-Simmer, MD Owner and Pediatrician at Beachside Pediatric Associates, PA Niceville, FL

Position Overview
The Pediatric Office Coordinator is responsible for overseeing the daily administrative operations of a pediatric medical office. This role ensures smooth office workflow, provides exceptional patient service, supports healthcare providers, and maintains compliance with healthcare regulations.

Key Responsibilities

Administrative & Office Management

• Oversee daily office functions to ensure efficiency and high-quality patient care.
• Manage patient scheduling, check-in/check-out, and appointment confirmations.
• Ensure compliance with HIPAA and other healthcare regulations.
• Coordinate office supplies, equipment maintenance, and inventory.
• Assist with audits, quality improvement initiatives, and reporting.

Patient & Family Interaction

• Serve as the primary point of contact for patient inquiries and concerns
• Ensure a welcoming and professional environment for patients and families.
• Provide information on office policies, insurance coverage, and available services.
• Assist with referrals, authorizations, and coordination of care.

Billing & Insurance Coordination

• Verify insurance eligibility and benefits before appointments.
• Assist with medical billing, coding, and claim submission.
• Process prior authorizations and follow up on outstanding claims.
• Handle patient billing inquiries and payment processing.

Team Coordination & Leadership

• Support pediatricians, nurses, and administrative staff to ensure seamless operations.
• Train and supervise front desk and administrative team members.
• Implement office policies, workflows, and efficiency improvements.
• Serve as a liaison between clinical staff and administrative personnel.

Qualifications & Skills

• Education: High school diploma required; Associate’s or Bachelor’s in healthcare administration or related field preferred.
• Experience: 2 years in a medical office, preferably in pediatrics.

• Technical Skills:
• Proficiency in electronic medical records (EMR) systems, Athena preferred.
• Knowledge of medical terminology, insurance billing, and coding (CPT/ICD-10).
• Strong computer skills, including Microsoft Office.

• Soft Skills:
• Excellent communication and customer service skills.
• Ability to multitask and work in a fast-paced environment.
• Strong organizational and leadership abilities.

Work Environment & Schedule

• Work is performed in a pediatric medical office setting.
• Full-time position; may require occasional evenings M- F
• Combination of administrative desk work and patient interaction.

Please send all serious inquiries, including your most current resume, to drv@beachsidepeds.com or fax to (850)424-6220