ENROLLMENT SPECIALIST

Description

BEACON ACADEMY OF NEVADA

Office Specialist III- Enrollment Specialist
Job Description

Under the supervision of school administration, this position is responsible for holding enrollment conferences with potential new students and their families to provide an overview of the programs offered, and project management for the academic department at Beacon Academy.  

Terms of Employment: 12 month per Contract of Employment

Salary:  The compensation for this position is in alignment with the BANV Governing Board approved Salary Schedule; Salary Schedule based on years’ experience and degree held.  Compensation for all positions are determined by the Governing Board and Administration of Beacon Academy.  Consideration is given for experience and specialized skills in determining salary.

Salary Range:  $15.91 - $37.51

Classification:  Salary Non-Exempt

Essential Duties and Responsibilities:

This list of Essential Duties and Responsibilities is not exhaustive and may be supplemented.

1. Facilitates the enrollment process for new students, including: scheduling and staffing consultations, preparing the enrollment forms, ensuring the Plan of Study, and Academic Schedules are prepared prior to the new student Academic Consultation.
2. Facilitates the Academic Consultation by explaining each form, obtaining signatures, and answering questions about the school program.  
3. Demonstrates exceptional customer service skills and patiently answers questions and addresses concerns.
4. Ensures academic consultation paperwork (FRL application, etc.) has been completed by student/guardian correctly prior to the family leaving the consultation.
5. Obtains and relays information from families and when necessary, refers to appropriate administrative staff and accepts messages for staff.
6. Enters new student information into the student information system: Infinite Campus accurately.
7. Maintains accurate student records as required by law, corporation policy, and administrative regulations.
8. Plans, organizes, and sets priorities on work and works independently.
9. Interprets, explains, and applies written and oral instructions, procedures, and regulations.
10. Assists with maintaining student academic cum folders by following up with students and/or staff to collect missing information (i.e. immunization records, homeschool documents, transcripts, special education files, 504 documentation, ELL documentation)
11. Organizes and maintains records and files in accordance with established procedures.
12. Implements new processes and procedures, as needed, and continually monitors the enrollment and admissions process to ensure it runs smoothly.
13. Schedules students for orientation and MAP testing, following Academic Consultations.
14. Calls new students 10-14 days after orientation to ensure that the student/guardian does not have follow-up questions.
15. Contacts students who do not show up for orientation to reschedule. 
16. Supports Receptionist, Office Specialists, and IT Specialist as needed.
17. Conforms to safety standards and drills as prescribed in BANV’s Emergency Operations Plan.
18. Assist with the distribution of Chromebooks and properly document transactions.
19. Maintain an inventory of technology equipment, test equipment, and mobile devices for classroom and office technology.
20. Create and assist in distributing student identification.
21. Assist with supervising student arrival, departure, and campus transitions.

Knowledge, Skills and Abilities:

1. Maintain professional competence.
2. Effective oral and communications skills.
3. Proficiency and understanding of computer technology and ability to learn programs.
4. Ability to judge when to act independently and when to refer situations to an administrator.
5. Ability to recognize and appreciate cultural differences and maintain respect for culturally different backgrounds.
6. Knowledge of secretarial practices, office machines, and record-keeping/accounting.
7. Knowledge of BANV operations.
8. Ability to promote public relations and to deal tactfully and diplomatically with people.
9. Ability to plan, organize, and set priorities on work and to work independently.
10. Ability to interpret, explain, and apply written and oral instructions, procedures, and regulations.
11. Ability to keep information confidential and maintain an ethical attitude.
12. Ability to maintain confidentiality of data and knowledge of FERPA requirements.
13. Ability to perform editorial checking for spelling, punctuation, and grammar.
14. Ability to work under pressure, meet short deadlines, and shift suddenly to new tasks when priorities change.
15. Ability to develop letters and reports for conformance with given principles of style.
16. Ability to concentrate on accuracy of details.
17. Ability to prepare complex reports on own initiative or as directed.

Qualifications

Preferred Qualifications:

1. Proficient in Microsoft Word, Excel, Infinite Campus, Google Docs, Gmail, and PowerPoint.
2. Exceptional organizational skills, accuracy and attention to detail.
3. Excellent telephone skills, accuracy, and attention to detail.
4. Bilingual preferred.

Education, Training, and Experience:

1. High School Diploma or other equivalent (i.e.; GED, college, technical, trade school transcript or foreign equivalency).
2. Three (3) years of database management and customer service experience.
3. No specific Certifications or Licenses required.

Physical Demands:

The physical requirements indicated below are examples of the physical aspects that a person holding this position must perform in carrying out essential job functions.  Reasonable accommodations may be made to enable a person with a disability to perform the essential job duties.

1. Sufficient vision to read printed material, see distance objects with clarity, identify and distinguish objects, and be visually observant of classroom behavior and learning activities.
2. Sufficient hearing to hear conversations in person and on the telephone, hear sounds clearly up to 20 feet and be cognizant of verbal altercations in the classroom.
3. Ability to speak in an understandable voice with sufficient volume to be heard in normal conversation and on the telephone, and in addressing groups.
4. Ability to exert up to 25 pounds of force to lift, carry, push, pull, or otherwise move objects; ability to occasionally restrain or move up to 50-100 pounds if required to intervene during student safety issues.
5. This type of work requires occasional or frequent standing, walking, sitting, bending, or reaching for extended periods of time.
6. This type of work requires occasional or frequent stooping, kneeling, crouching or crawling during crisis scenarios such as hard lockdowns, earthquake drills, etc.
7. Sufficient manual dexterity and/or mobility to grasp and/or manipulate objects, operate mechanical equipment, and move about the work area.
8. Ability to operate, activate and use a computer and other office productivity machinery such as a calculator, copy machine and printer.
9. Employees in this classification may be subject to work environments that have exposure to weather or interiors with extremes of heat and/or cold, wet and/or humid conditions, temperature fluctuations, high noise levels, and various work-related hazards such as bloodborne pathogens or other potentially infectious materials.

Disclaimers

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Equal Employment Opportunity Employer

Beacon Academy of Nevada is an Equal Employment Opportunity Employer.

Beacon Academy of Nevada does not unlawfully discriminate on the basis of race, sex, age, color, religion, national origin, disabilities, marital status, pregnancy status, veteran’s status or any other basis prohibited by federal, state, or local law.  We value and encourage diversity in our workforce.

Americans with Disabilities Act (ADA) and Section 504 Accommodations

Individuals with disabilities, who need reasonable accommodations in order to apply or maintain employment, should contact Beacon Academy of Nevada’s Department of Human Resources at 702.726.8600.

Salary : $16 - $38