Demo

Administrative Assistant Clinical Support

Beacon Health (Memorial Hospital & Health System)
Three Rivers, MI Full Time
POSTED ON 3/25/2025
AVAILABLE BEFORE 5/24/2025
  • Three Rivers, MI
  • TRH Nursing Admin
  • Three Rivers Health
  • Full-time - Day - M-F 8a-5p
  • Req #: 216088
  • Posted: March 18, 2025-->

Summary

Reports to the Manager/Supervisor/VP of Nursing. Compilates Nursing schedules, posts available hours and does payroll functions. Provides secretarial services to the directors and management staff including typing correspondence and memos, assisting with special projects/reports, performing routine mailroom duties and providing general assistance to the Manager/Supervisor. Also greets and directs visitors and serves as receptionist as needed.

MISSION, VALUES and SERVICE GOALS

  • MISSION: We deliver outstanding care, inspire health, and connect with heart.
  • VALUES: Trust. Respect. Integrity. Compassion.
  • SERVICE GOALS: Personally connect. Keep everyone informed. Be on their team.

Transcription, Typing, and Compilation:

  • Completely and accurately types of correspondence and documents within requested deadlines.
  • Compiles Nursing schedules and posts available hours.
  • Completes payroll for the Nursing department.
  • Distributes documents to appropriate personnel within requested deadline.
  • Types College schedules.
  • Revision, posting and distribution of policies.
  • Types, copies and collates educational materials for nursing orientation classes.
  • Helps organize various luncheons, educational offerings and classes (fliers, RSVPs, class folders, name tags, copy work, etc.)

Filing and Mail:

  • Accurately files records pertinent to the Nursing Department.
  • Sorts incoming mail and distributes properly as necessary.

Scheduling/Charging/Ordering:

  • Responsible for preparing and distributing staff development calendar and posting educational materials on the intranet.
  • Assists with scheduling of required classes/education for clinical staff (ACLS, BLS, PALS).
  • Requisition rooms for classes/meetings as needed.
  • Orders refreshments as needed for classes.
  • Orders and receives all supplies that are needed for prenatal and diabetes education classes.
  • Orders supplies for Nursing Office.
  • Supports the volunteers Liaison with communications, room reservation, ordering supplies, and maintaining information distribution.

Telephone and Reception:

  • Takes complete and accurate messages, relays to appropriate personnel.
  • Maintains good public image on the telephone and in personal contacts.
  • Receives and records information from diabetes class participants and forwards to educators and admitting.
  • Faxes diabetes class information to appropriate physicians.

Performs other functions to maintain personal competence and contribute to the overall effectiveness of the department:

  • Completes other job-related duties and projects as assigned.

ORGANIZATIONAL RESPONSIBILITIES

Associate complies with the following organizational requirements:

  • Attends and participates in department meetings and is accountable for all information shared.
  • Completes mandatory education, annual competencies and department specific education within established timeframes.
  • Completes annual employee health requirements within established timeframes.
  • Maintains license/certification, registration in good standing throughout fiscal year.
  • Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department.
  • Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self.
  • Adheres to regulatory agency requirements, survey process and compliance.
  • Complies with established organization and department policies.
  • Available to work overtime in addition to working additional or other shifts and schedules when required.

Commitment to Beacon's six-point Operating System, referred to as The Beacon Way:

  • Leverage innovation everywhere.
  • Cultivate human talent.
  • Embrace performance improvement.
  • Build greatness through accountability.
  • Use information to improve and advance.
  • Communicate clearly and continuously.

Education and Experience

  • The knowledge, skills, and abilities as indicated below are normally acquired through the successful completion of a High School Diploma or equivalent. Up to 1 year experience is required. Previous hospital-related experience is helpful.

Knowledge & Skills

  • Excellent communication skills required.
  • Good typing and filing skills.
  • Working knowledge with computers and proficient in Microsoft Office Products.

Working Conditions

  • Ability to concentrate and work in an area with many distractions.

Physical Demands

  • Occasional lightweight lifting
  • Bending, stooping or sitting in a confined position.

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