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Executive Assistant Support Specialist

Beacon Hill Staffing Group, LLC
Summit, NJ Full Time
POSTED ON 4/21/2025
AVAILABLE BEFORE 5/5/2025

Job Summary:

We are seeking a highly skilled and experienced Administrative Professional to join our team in the Legal and Compliance department. This is an exciting opportunity for a motivated individual to support a Managing Director and team in their day-to-day operations.

About the Role:

The successful candidate will be responsible for providing administrative support to the team, including managing calendars, scheduling appointments, coordinating travel arrangements, and maintaining digital files. They will also be required to answer calls, act as a gatekeeper, and perform various tasks related to expense tracking and processing invoices.

Key Responsibilities:

  • Manage multiple calendars, including scheduling internal and external appointments
  • Answer calls and act as a gatekeeper for the team
  • Provide backup support for senior professionals as needed
  • Coordinate travel arrangements, including flights, hotels, and other reservations
  • Maintain and organize digital files in Box
  • Process invoices via Coupa and ensure proper expense coding
  • Requirements:

    To be successful in this role, you will need to have:

  • 5 years of administrative experience supporting a team of 3 or more
  • Strong communication skills and high emotional intelligence
  • Excellent organizational skills with a keen attention to detail
  • Ability to multi-task and prioritize competing tasks and deadlines
  • Experience with coordinating travel arrangements and familiarity with Concur
  • Benefits:

    We offer a comprehensive benefits package, including medical, dental, vision, and federal and state leave programs as required by applicable agency regulations. Upon successfully being hired, details will be provided related to our benefit offerings.

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