Office Experience Assistant

Job Title: Office Experience Assistant

Location: San Francisco, CA (Onsite)

Hours: Monday-Friday (8am-5pm)

Position Summary

Beacon Hill is seeking an Office Experience Assistant to join our client's team. The Office Experience Assistant will be responsible for ensuring a positive and efficient experience for both staff and visitors at our client's San Francisco, CA office. You will collaborate with other Office Services team members to manage the day-to-day operations, maintaining a welcoming and organized environment. This is a long-term contract role with opportunity for extension.

Responsibilities:

• Proactively greeting and assisting staff and guests in the Los Angeles office.
• Collaborating with reception to manage and reserve shared spaces.
• Implementing concierge services, including catering and meeting support.
• Regularly checking conference rooms, communal areas, offices, and workstations to ensure cleanliness and proper stocking of supplies.
• Monitoring housekeeping in both individual and common spaces.
• Ensuring all printers are functioning correctly and managing the disposal of confidential material promptly.
• Serving as a liaison during office repairs, working with the office services team, building management, and vendors.
• Suggesting and implementing creative ideas to enhance office engagement and events.
• Assisting with planning and executing office events, such as holiday parties, summer retreats, offsite meetings, and internal celebrations.
• Providing logistical support during events and managing on-site vendors.
• Facilitating event attendee needs during office happy hours and client meetings.
• Partnering with the Office Service and Engagement Lead on data analysis, management projects, and updating office documents.
• Coordinating event communication, including preparing guest lists, sending invitations, and tracking RSVPs.
• Assisting with budget estimates to ensure events stay within financial guidelines.
• Ordering and setting up catering for office meetings and events.
• Managing catering budgets and invoices.
• Researching and developing relationships with local Los Angeles caterers.
• Ordering and organizing office supplies in shared workspaces.
• Maintaining office kitchens, replenishing supplies, and ensuring cleanliness.
• Handling heavy lifting, including cases of food and drinks, and maintaining kitchen equipment.
• Ensuring conference rooms are clean, well-stocked, and set up to meet meeting needs.
• Supporting basic IT needs and troubleshooting issues in conference rooms.
• Offering backup support to other Office Services team members as needed.
• Processing and submitting monthly expenses.

Experience and Qualifications

• Bachelor's degree (preferred).
• Minimum of 1-2 years' experience in a professional service environment preferred.
• Proficiency in Microsoft Office applications, Slack, and Trello.
• Strong organizational skills, responsiveness, and the ability to handle challenges with poise and tact.
• Excellent written and oral communication skills, along with strong interpersonal abilities.
• Flexible team player with a solid customer service orientation.
• Ability to work effectively in a fast-paced, challenging environment with strong attention to detail.
• Capable of performing successfully in an intellectually intense environment.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you!

Beacon Hill. Employing the Future (TM)