Receptionist/Office Coordinator

Our client, a property management company located in Boston, is seeking a Receptionist / Office Coordinator to join their team on a temporary to hire basis. This is a full-time role with hours from 8 : 30am to 4 : 30pm, and it is compensating $25-$26 an hour, depending on experience. The ideal candidate will have 2-3 years of administrative experience and have an interest in the real estate industry. Qualified and interested candidates are encouraged to apply today for immediate consideration.

Responsibilities :

• Answer phones, directing calls as needed, recording concerns, and following up with managers as necessary
• Greet and assist guests
• Sort incoming mail and post outgoing mail appropriately
• Correctly tracking sensitive mail and following up as necessary
• Track, maintain, and organize office supplies through multiple vendors
• Maintain company subject files for important documents
• Review new employee files ensuring all necessary paperwork is included and properly filled out
• Onboard new employees in health insurance and life insurance benefits as necessary
• Managing current employee benefits and updating elections as necessary
• Reporting insurance claims and acting as point of contact for insurance agencies
• Manage commercial tenant information such as proof of insurance
• Assist President and Vice President in daily affairs including but not limited to :
• Writing letters for personal and business matters.
• Communicating between executives and outside contacts on personal and business matters
• Printing personal and business documents
• Booking and managing travel accommodations such as flights, hotels and airport pick-ups
• Keeping up to date with permits and registrations
• Assisting with purchases and returns

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents : Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser : https : / / jobs.beaconhillstaffing.com / eeoc /

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile :

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties / disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information :

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

Salary : $25 - $26