Administrative Receptionist

Our client, an investment firm, is seeking a Temporary to Permanent Administrative Receptionist to join their NYC office. The hours are 8am-5pm and this position is in the office five days a week.

Responsibilities:

• Sit at reception and greet guests and vendors
• Coordinate conference room schedules and manage onsite meetings
• Coordinate events, on-sites, and team activities (happy hours, team activities, etc.) with the admin team
• Manage kitchen stocking, inventory ordering and daily cleaning
• Manage office supplies and orders
• Schedule meetings and calendars for team members potentially in multiple offices (eastern and pacific time zones)
• Create and manage the best ways to maintain a consistent cadence and achieve a proactive scheduling methodology
• Support travel plans for members of the team in the US and UK (flights, accommodation, transport, etc...)
• Ad hoc on site technology support to team, including equipment and conference room troubleshooting
• Create and maintain administrative processes and procedures with the admin team

Qualifications:

• Bachelor's degree preferred
• 2 years of experience, ideally at least one of those years in professional services (finance, real estate, or legal industry)
• Small firm experience
• This person will arrive at 8am to ensure the kitchen is ready for the morning.
• Hyper-organized and structured and completion-oriented
• Comfort with multi-tasking and prioritization
• Actionable and efficient with an excellent eye for detail
• Strong communication and interpersonal skills, and comfort interacting all members of the firm
• Proficiency with office suite, teams, asana
• Comfort with learning new tools as appropriate for improved productivity
• Previous experience as an Executive Assistant and/or admin
• Ability to be proactive, resourceful and solutions-oriented
• Highly reliable, responsible and responsive
• Ability to learn quickly, and when mistakes are made, learn from them

Compensation/Benefits:

• Up to $85K base depending on experience
• Medical, dental, and vision plans 80% covered by employer
• 401K
• 15 days' vacation, 5 sick days, and standard holidays
  

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)