Executive Legal Secretary

Beacon Hill Legal is seeking an Executive Legal Secretary for a growing firm in Downtown Dallas. This role will provide comprehensive administrative support to multiple attorneys in the Litigation Section. The opportunity is direct hire, full time, and allows for one day remote after the 90-day training period.

Essential Duties and Responsibilities:

• Draft documents such as briefs, complaints, motions, subpoenas, and summonses using firm templates and attorney-provided information
• Manage multi-document filings, ensuring proper formatting for each court and e-filing in both State and Federal courts
• Enter and maintain case information in Court Alert, including dates and reminders
• Prepare notebooks, binders, exhibits, and other necessary documentation; organize and maintain documents in the document management system
• Assist timekeepers in meeting deadlines and keeps them informed of upcoming responsibilities
• Schedule and coordinate conferences and meetings, including room bookings, video conferencing, meal arrangements, and material preparation
• Manage the billing process, including time entry and billing memos, ensuring timely closure of timekeepers' entries
• Prepare materials for client meetings and update client contact lists
• Handle travel expenses and arrangements, including airline, car, and hotel reservations
• Assist with new attorney admissions to jurisdictions, memberships outside the firm, and coordinate CLE submissions
• Sort, date, and ensure timely delivery of incoming and outgoing mail
• Prepare materials for publication or speaking engagements
• Conduct research using the internet or other web-based programs
• Ensure secretary backup support is provided as needed during scheduled time off

Requirements:

• Bachelor's degree preferred
• Minimum of 3 years' of litigation experience required, preferably in a mid-to-large size firm
• Proficient in Microsoft Office Suite (Outlook, Word, Excel), document management systems (NetDocs), billing software (Carpe Diem), and expense software (Chrome River); experience with ECF and Texas state e-filing systems
• Ability to prepare complex documents using advanced word processing features
• Self-starter capable of working independently with high accuracy in a high-volume environment
• Ability to balance workload and meet deadlines while maintaining quality
• Above-average customer service skills and a willingness to assist others
• Ability to work overtime as needed

If you are an experienced Legal Secretary with a focus on civil litigation, we want to hear from you!

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)